Council Meeting

That the agenda be adopted as distributed by the Clerk.

That the minutes of Council Meeting C#22-23 held on June 14, 2023 be adopted.

a) That the presentation by Stephen M.A. Huycke, Director, Legislative Services/City Clerk, in respect to Strong Mayor Powers (Part VI.1 of the Municipal Act, 2001), be received for information with thanks.

a) That the minutes of Heritage Richmond Hill meeting HRH#04-23 held May 11, 2023, be adopted.

a) That the Heritage Permit Application to allow alterations to the Part IV designated heritage property at 103 Richmond Street, as generally described in the plans and drawings prepared by The Gregory Design Group dated May 4, 2023, and the Conservation Brief prepared by Common Bond Collective dated May 17, 2023, be approved subject to the following conditions: June 28, 2023 C#24-23 (i) That the owner of 103 Richmond Street enter into a Heritage Conservation Agreement in accordance with the plans and drawings prepared by The Gregory Design Group dated May 4, 2023, and the Conservation Brief prepared by Common Bond Collective dated May 17, 2023, containing provisions to ensure insurance coverage for protection of the heritage house during construction and restricting any site works until building permits have been issued; b) That the Mayor and Clerk be authorized to execute a Heritage Conservation Agreement with the owner of 103 Richmond Street, upon written recommendation of the Commissioner of Planning and Regulatory Services.

a) That the Report from Grant Thornton LLP, dated June 20, 2023, regarding the Communication of Audit Strategy and Results for the year ended December 31, 2022, be received.

a) That the 2022 Audited Consolidated Financial Statements, attached as Appendix 'A' to staff report SRCFS.23.036, be approved and published; June 28, 2023 C#24-23 b) That the Mayor and the Treasurer be authorized to sign the Financial Statements; c) That the 2022 Audited Richmond Hill Public Library Board Financial Statements (to be approved by the Library Board in June 2023), attached as Appendix 'B' to staff report SRCFS.23.036, be received for information purposes.

a) That all capital projects listed in Appendix 'A' to staff report SRCFS.23.033: i. Be closed; ii. Projects with a net surplus of $1.02 million be returned to sources as identified; and b) That Budget and Funding Adjustments in the amount of $2.53 million funded from sources as identified in Appendix 'B' to staff report SRCFS.23.033 be approved; c) That the Status of Capital Projects List in Appendix 'F' to staff report SRCFS.23.022 be received.

a) That staff report SRCM.23.09 regarding the Internal Audit of Fleet Services be received for information.

a) That Staff Report SRCS.23.12 regarding review of winter maintenance during the 2022 to 2023 winter season be received for information; b) That staff investigate the potential to provide the South Richvale Greenway, in whole or in part, with the same standard of maintenance provided for other city trails maintained through the winter months; and, that staff report back to Council their findings through the 2024 Operating Budget process; c) That Staff report back, in advance of next year’s operating budget process, with a comprehensive review of the Windrow Program that explores ways to enhance the effectiveness and efficiency of the program and includes an assessment of options with associated financial implications.

June 28, 2023 C#24-23 a) That Staff Report SRCS.23.15 regarding amendment of the Administrative Penalty By-law be received; b) That By-law No. 70-23 (Attachment 3) be enacted to replace Schedule “B” of the Administrative Penalty By-law No. 69-16.

a) That staff report SRPI.23.058 regarding the Town Park Master Plan be received; and b) That Council approve the Town Park Master Plan (Appendix A).

a) That Staff Report SRPI.23.070 with respect to the Site Plan application submitted by 2706379 Ontario Limited for lands known as Block 226, Plan 65M-3802 (Municipal Address: 12600 Bayview Avenue), City File D06-20041, be received for information purposes and that all comments be

a) That Council endorse the City’s submission of applications to the Disaster Mitigation and Adaptation Fund administered by Infrastructure Canada for 2 eligible capital projects as described in SRCM.23.11; and b) That should the City’s Disaster Mitigation and Adaptation Fund grants be successful, Council approve the City’s allocation of: i. Upper East Don River & Mill Pond Park Stormwater Management System Revitalization Project - with the total current estimated value of the project at $12,743,000 and the grant being for up to 40% of the costs, that the City’s portion be funded from sources as determined by the Treasurer. ii. Humber Flats Flood Mitigation Project - with the total current estimated value of the project at $5,670,000 and the grant being for up to 40% of the costs, that the City’s portion be funded from sources as determined by the Treasurer.

a) That the correspondence from Henry Chui, President, MRVCBA, dated May 30, 2023, regarding a Request to Deem an Event Municipally Significant - Uptown Asian Festival, be received; b) That the Uptown Asian Festival, scheduled to be held on September 1-3, 2023 be deemed an event of Municipal Significance in order for the Uptown Asian Festival to obtain a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario (AGCO) to be utilized at the Uptown Asian Festival.

That the following correspondence regarding the Member Motion submitted by Regional and Local Councillor DiPaola with respect to a Pilot Project to Allow Residents to Have Hens in Residential Zoned Areas, be received: 1. Irmajean Bajnok, 25 Castleridge Drive, dated June 20, 2023; 2. Kathleen Wong, 169 Parkston Court, dated June 20, 2023; 3. Adriana Pisano Beaumont, 62 Wicker Drive, dated June 20, 2023; 4. Elena Smith, 10 Cheval Court, dated June 20, 2023.

Whereas the City owns significant parcels of land (the “Civic Centre Lands”) at the southwest corner of Yonge Street and Major Mackenzie Drive, which have potential to be an important landmark and functional public space in the City centre. Whereas intermittently since the late 1970’s, the City has considered developing the Civic Centre Lands to include municipal offices, an urban square and a destination park. Most recently, in 2013 the City completed a comprehensive community engagement and corporate planning initiative under the name of the “Civic Precinct Project” and in 2016 Council approved a recommended “Civic Precinct Plan” (Appendix 1). Whereas in 2020 implementation of the Civic Precinct Plan was put on hold given the pandemic and its impact on the need for June 28, 2023 C#24-23 municipal office space, as well as the priorities of Council at the time. Whereas a destination park and public square at the Civic Centre Lands would help to revitalize the Village Core and provide a much needed central location for community gatherings and civic events. Whereas development of the Civic Centre Lands would be consistent with: 1) Official Plan policies which recognize these lands as part of the Major Mackenzie BRT Station Major Transit Station Area (MTSA) and the Regional Mixed Use Corridor; 2) The Investment Attraction Study (approved by Council June 2022) recommendation to explore public-private partnerships to use the Civic Centre Lands as “community- based office and cult

That the member motion submitted by Regional and Local Councillor DiPaola regarding a Pilot Project to Allow Residents to Have Hens in Residential Zoned Areas be

That the following By-laws be approved: 18.1 By-law 66-23 - A By-law to Amend By-law 278-96, as amended, of The Corporation of the City of Richmond Hill 18.2 By-law 67-23 - A By-Law to provide for Persons Authorized to Sign Cheques, Approve Electronic Fund Transfer and Wire Transfers, and general banking controls And to Repeal By-law 65-15 18.3 By-law 70-23 - A By-law to Amend the City's Administrative Penalty By- law 69-16 (the "AMPS By-law") 18.4 By-law 71-23 - A By-law to Amend By-law 128-04 and By-law 235-97, as amended, of The Corporation of the City of Richmond Hill

That Council move into closed session: a) To consider matters related to a proposed or pending acquisition or disposition of land by the municipality or local board in Ward 6, pursuant to Section 239(2)(c), Municipal Act 2001.

a) That the lands owned by the City described as Part of Lot 10, Plan 3805, designated as Parts 2 and 3 on Plan 65R- 16599 be declared surplus to the City’s needs without public notice, pursuant to the City’s Sale and Other Disposition of Land Policy, Part 1, Paragraph 2; b) That the right-of-way in favour of The Corporation of the City of Richmond Hill as in Instrument Number R673925 registered on March 1, 1996 be declared surplus to the City’s needs without public notice, pursuant to the City’s Sale and Other Disposition of Land Policy, Part 1, Paragraph 2; c) That the Mayor and Clerk be authorized to execute all documents required on behalf of the City for the purposes of releasing any and all easements over Parts 5 and 7 on Plan 65R-16599 from the lands at 255 16th Avenue upon June 28, 2023 C#24-23 the written recommendation of the Commissioner of Planning and Infrastructure; d) That the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale with Duncan Hill Homes Limited Partner Inc. or a third party transferee as may be directed, and such further documentation as may be required to implement the sale of Part of Lot 10, Plan 3805, designated as Parts 2 and 3 on Plan 65R-16599 upon the written recommendation of the Commissioner of Planning and Infrastructure; e) That a capital account be established in the amount of $5,000, plus applicable taxes to be funded from the Property Divesture and Acquisition Reserve Fund.

That By-law 78-23, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.

That By-Law 67-23, attached as Appendix 'A' to staff report SRCFS.23.031, be enacted in order to authorize and approve cheque signing, EFT payment, wire transfers, and general banking controls, and that By-law 65-15 be repealed.