Council Meeting

That the agenda be adopted as distributed by the Clerk with the following addition: a) Correspondence from Lisa La Civita, Armland Group, dated January 20, 2025, regarding Municipal Servicing Capacity and Allocation Summary Update (Item 15.4).

That the minutes of Council Public Meeting C#29-24 held December 10, 2024, be adopted.

That the minutes of Special Council Meeting C#31-24 held December 11, 2024, be adopted.

That the minutes of Council Meeting C#30-24 held December 11, 2024, be adopted.

That the minutes of Committee of the Whole meeting CW#01-25 held January 15, 2025, be adopted as circulated and the following recommendations be approved:

January 22, 2025 C#01-25 a) That the minutes of Accessibility Advisory Committee meeting AAC#02-24 held September 26, 2024, be adopted.

a) That the minutes of Heritage Richmond Hill meeting HRH#08-24 held November 7, 2024, be adopted.

a) That staff report SRCM.25.01, regarding Delegated Authority Winter Recess Accounting, be received.

a) That staff report SRCM.25.03, regarding York University Memorandum of Understanding, be received; b) That the Mayor and City Clerk be authorized to sign a Memorandum of Understanding with York University at the recommendation of the City Manager.

January 22, 2025 C#01-25 a) That staff report SRCFS.25.002, regarding Non-Competitive Renewal of Oracle Software, be received; b) That the sole source renewal of the Oracle Database Software maintenance and support be awarded non-competitively to Oracle Corporation Canada Inc for a contract duration of three (3) years and a cost not exceeding $510,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing enterprise applications that use Oracle Database software; c) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to affect the contract(s).

a) That Staff Report SRPBS.25.003, regarding Municipal Servicing Capacity and Allocation Summary Update, be received for information purposes; b) That the City’s Interim Policy for Allocating Sanitary Sewer Capacity, as amended, and the Interim Growth Management Strategy, be revoked; c) That the proposed Municipal Servicing Allocation Policy By-law 9-25, attached as Appendix “G” to Staff Report SRPBS.25.003, being a by-law to adopt a policy to provide for the allocation of water supply and sewage capacity, and to assign administration of this policy to the Commissioner of Planning and Building Services, be approved and enacted; and, d) That the Amendment to the City’s Tariff of Fees By-law 8-25, attached as Appendix “H” to Staff Report SRPBS.25.003 to facilitate the implementation of the proposed Municipal Servicing Allocation Policy, be approved and enacted. January 22, 2025 C#01-25

a) That the Memorandum from Darlene Joslin, City Manager, dated January 14, 2025 regarding Addendum to Staff Report SRCM.25.01 - Delegated Authority Winter Recess Accounting - Reference by-law 86-20 (December 16, 2024 to January 14, 2025), be received.

a) That staff report SRPBS.25.001 regarding Objection to Notice of Intention to Designate 11644 Leslie Street be received; b) That the Notice of Objection to designation under Part IV, Section 29 of the Ontario Heritage Act submitted by or on behalf of the property owner(s) of 11644 Leslie Street, be received; c) That City Council affirm its intention to designate the property at 11644 Leslie Street under Part IV, Section 29 of the Ontario Heritage Act in recognition of its cultural heritage significance, and in accordance with the Statement of Significance attached as Attachment “A” to staff report SRPBS.25.001; d) That staff be directed to bring a designation by-law for the property at 11644 Leslie Street before Council at a future Council meeting for adoption; e) That staff be authorized and directed to do all things necessary to give effect to this resolution.

a) That staff report SRPBS.25.002 regarding Objection to Notice of Intention to Designate 159 Mill Street be received; b) That the Notice of Objection to designation under Part IV, Section 29 of the Ontario Heritage Act submitted by or on behalf of the property owner(s) of 159 Mill Street, be received; c) That City Council affirm its intention to designate the subject property at 159 Mill Street under Part IV, Section 29 of the Ontario Heritage Act in recognition of its cultural heritage significance, and in accordance with the Statement of Significance attached as Attachment “A” to staff report SRPBS.25.002; d) That staff be directed to bring a designation by-law for the subject property at 159 Mill Street before Council at a future Council meeting for adoption; e) That staff be authorized and directed to do all things necessary to give effect to this resolution.

a) That the correspondence from Lisa La Civita, Armland Group, dated January 20, 2025, regarding Municipal Servicing Capacity and Allocation Summary Update, be received.

That the following By-laws be approved: By-law 1-25 - A By-law to assume aboveground and belowground municipal services By-law 8-25 - A By-Law to Amend By-law 121-24 being a By-law to authorize Fees or Charges for Certain Services (Tariff of Fee By-law) By-law 9-25 - A By-law to adopt a policy providing for the allocation of water supply and sewage capacity within the City of Richmond Hill By-law 13-25 - A By-law to Assign Names to Certain Private Roads

That Council move into Closed Session: a) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to a Citizen appointment to the Heritage Richmond Hill Committee for the remainder of the 2022 to 2026 Term of Council, pursuant to Section 239(2)(b) of the Municipal Act, 2001.

a) That Brian Hatt be appointed to the Heritage Richmond Hill Committee for the remainder of the 2022-2026 Term of Council.

That By-law 10-25, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.