Council Meeting

May 22, 2024 C#13-24 That the agenda be adopted as distributed by the Clerk with the following additions: a) Public Forum by Tom Muench, PH 3 - 11121 Yonge Street, regarding accountability – (Item 4.2); b) Withdrawal of delegation by Michael Mesure, FLAP Canada, regarding Bird- Safe Design Standards Recommendations Report - (Item 14.1).

That the minutes of Council Public Meeting C#10-24 held May 7, 2024, be adopted.

That the minutes of Council Meeting C#11-24 held May 8, 2024, be adopted.

That the minutes of Special Council Meeting C#12-24 held May14, 2024, be adopted.

a) That the presentation by Altaf Stationwala, Mackenzie Health President and CEO, regarding an Update on Operations at Mackenzie Richmond Hill Hospital, be received with thanks.

a) That the minutes of Capital Sustainability Steering Committee meeting CSSC#03-24 held April 16, 2024 be adopted.

a) That Staff Report SRPBS.24.018, regarding Bird-Safe Design Standards Recommendations Report be received; b) That the proposed Bird-Safe Design Standards (April 2024) be endorsed as mandatory requirements for new private and public development and become effective as of May 22, 2024; c) That staff be directed to develop a Bird-safe Retrofit Assessment Program to evaluate and prioritize existing City-owned buildings and determine budgetary needs for bird-safe design retrofits, and report back to Council; May 22, 2024 C#13-24 d) That the capital budget to pilot bird-safe design retrofits at the Richmond Hill Public Library Central Branch be submitted for consideration through the 2025 Capital budget prioritization process; and e) That staff be directed to review and update the Bird-Safe Design Standards to address new best practices, as needed.

a) That the Zoning By-law Amendment application submitted by Seyed Mohammad Sajadi for the lands known as Part of Lot 99, Registered Plan M-1960 (Municipal Address: 34 Avenue Road), City File ZBLA-23-0001, be approved, subject to the following: i. that the existing zoning of the lands be amended to include the site specific exceptions as set out in Appendix “B” to Staff Report SRPBS.24.053; and, ii. that the amending Zoning By-law be brought forward to the May 22, 2024 Council meeting for enactment.

a) That the non-competitive renewal of the current Enterprise GIS software ArcGIS Platform, and purchase of select ad hoc subscription annual software licenses be awarded to Esri Canada until December 31, 2027, for a cost not exceeding CAD $700,000 exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of Procurement By-law No. 113-16 in order to ensure the continued leverage of the Esri ArcGIS platform and systems already in use at the City of Richmond Hill; May 22, 2024 C#13-24 b) That the Commissioner Corporate and Financial Services (CFS) be authorized to execute any and all necessary documentation to affect the contract.

a) That staff report SRCFS.24.015 regarding the Non-Competitive Acquisition for the Supply and Services of Off-site Records Storage and Retrieval Services be received; b) That a contract for the provision of Off-site Records Storage and Retrieval Services be awarded non-competitively to Iron Mountain pursuant to Appendix “B” Part I Section (c) of the Procurement By- law 113-16; c) That the contract award be for an acquisition value not exceeding $850,000 exclusive of H.S.T., pursuant to and for a term of ten years, commencing July 1, 2024, and ending July 31, 2034; and d) That the Commissioner of Corporate and Financial Services be authorized to execute any necessary documentation to effect the contract.

a) That staff report SRCS.24.05 regarding an update to the Naming Rights Policy be received; b) That the updated Naming Rights Policy attached to staff report SRCS.24.05 be approved; c) That the City Manager be authorized to approve Naming Rights for interior spaces in City-owned facilities and execute any associated Naming Rights Agreements. May 22, 2024 C#13-24

a) That the correspondence from Lidia Finlayson, 45 O'Connor Crescent, dated April 28 and 29, 2024, regarding maintenance of Mary Dawson Park, be received.

a) That the correspondence from Al Itwar, 61586-9350 Yonge Street, received May 1, 2024, and Petition dated November 25, 2021 regarding traffic calming measures on Weldrick Road West between Castle Road Drive and Bathurst Street, be received with thanks.

a) That the following correspondence regarding the Bird Safe Design Standards Recommendations Report, be received: 1. Cheryl Lewandowski, Richmond Hill Bird Friendly, dated May 12, 2024. 2. Pearl Shore, Never Collide, dated May 13, 2024.

Whereas, we in Canada uphold our Charter of Rights and Freedoms, acknowledging the inherent rights and freedoms of all Canadian citizens; Whereas, the month of June has been proclaimed Pride Month across Canada, including York Region, for at least the past 25 years; Whereas, York Region is home to over 1.2 million people with an estimated 120,000 2SLGBTQ+ identifying residents; Whereas, Richmond Hill proudly upholds its Council-approved Diversity, Equity and Inclusion (DEI) Policy; Whereas, Pride Month is not only a time of vibrant celebration but also a crucial opportunity to raise awareness of 2SLGBTQ+ issues; Whereas, since 2021, hate-motivated incidents directed towards Canada's 2SLGBTQ+ population have increased by 64% (Statistics, Canada 2021); Whereas, York Region municipalities have made significant strides in supporting York Pride events and initiatives, including the annual Pride Parade held every June in Newmarket; Whereas, the City of Richmond Hill has immense potential to demonstrate its commitment to 2SLGBTQ+ education and support across the region; and Whereas, by raising the Pride Flag at Richmond Hill's Community Flagpoles located outside City Hall for the duration of the month of June, Richmond Hill exhibits its strong message of support and inclusion to all identifying 2SLGBTQ+ people and their allies; and Whereas, the Council approved Community Flag Raisings and Flag Protocol Policy currently only permits flags to be flown on a Community Flagpole for up to

That the following By-laws be approved: 18.1 By-law 43-24 - A By-law to Amend By-law 2325-68 of the Former Corporation of the Township of Markham, as amended, of The Corporation of the City of Richmond Hill 18.2 By-law 46-24 - A By-law to Remove Certain Lands from Part Lot Control 18.3 By-law 47-24 - A By-law to Amend By-law 2523, as amended, of The Corporation of the former Township of Vaughan 18.4 By-law 53-24 - A By-law to Remove Certain Lands from Part Lot Control 18.5 By-law 59 -24 - A By-law to assume aboveground and belowground municipal services; assume lands as public highway; establish lands as public highway

That Council move into Closed Session: a) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to a Citizen appointment May 22, 2024 C#13-24 to the Committee of Adjustment for the remainder of the 2022 to 2026 Term of Council, pursuant to Section 239(2)(b) of the Municipal Act, 2001.

That By-law 77-24, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.