Council Meeting

That the agenda be adopted as distributed by the Clerk with the following additions: November 13, 2017 C#39-17 1. Proclamation - Hindu Heritage Month - November 2017 - Agenda Item 13.3 2. Correspondence from Toomas Karmo, 406 Centre Street East, received November 13, 2017, regarding the DDO Conditional Assessment - Agenda Item 13.4 3. Delegation - Toomas Karmo, 406 Centre Street East, regarding correspondence received November 13, 2017 - Agenda Item 13.4

That the minutes of Council Public Meeting C#34-17 held on October 18, 2017 be adopted.

That the minutes of Council Meeting C#36-17 held on October 23, 2017 be adopted.

That the minutes of Council Public Meeting C#37-17 held on October 25, 2017 be adopted.

That the delegation and revised correspondence from Toomas Karmo, 406 Centre Street East, received November 13, 2017, regarding the David Dunlap Observatory Building Conditional Assessment, be received. November 13, 2017 C#39-17

a) That a Heritage Grant in the amount of $2,316 be approved towards the cost of replacing two damaged original windows for the Ontario Heritage Act Part IV designated structure located at 53 Arnold Crescent Avenue, as outlined in staff report SRPRS.17.149; b) That a Heritage Grant in the amount of $3,500 be approved towards the cost of restoring the original brick façade for the Ontario Heritage Act Part IV designated structure located at 38 Bedford Park Avenue, as outlined in staff report SRPRS.17.149; c) That a Heritage Grant in the amount of $2,085 be approved towards the cost of replacing inoperable, non-heritage windows with operable, heritage styled windows for the Ontario Heritage Act Part V designated structure located at 106 Gormley Road West, as outlined in staff report SRPRS.17.149; d) That a Heritage Grant in the amount of $3,361 be approved for the requested roof shingle replacement for the Ontario Heritage Act Part V designated structure located at 120 Gormley Road West, as outlined in staff report SRPRS.17.149; November 13, 2017 C#39-17 e) That a Heritage Grant in the amount of $5,000 be approved for the requested paint exterior siding and trim for the Ontario Heritage Act Part IV designated structure located at 255 Mill Street, as outlined in staff report SRPRS.17.149; f) That a Heritage Grant in the amount of $5,000 be approved for the requested structural repairs and renovations to restore wood siding and heritage style windows for the Ontario Heritage Act

a) That staff report SRPRS.17.155 and the Implementation Framework for the Community Improvement Plan Study, attached as Appendix ‘A’ to staff report SRPRS.17.155, be endorsed; b) That Town staff be directed to prepare a Draft Community Improvement Plan based on the November 13, 2017 C#39-17 information set out in staff report SRPRS.17.155 and the Implementation Framework for the Community Improvement Plan Study, attached as Appendix ‘A’ to staff report SRPRS.17.155, and that the following programs be included: i. Program 1: Façade, Landscape and Signage Improvement Grant; ii. Program 2: Building Renovation Grant Program; and iii. Program 3: Tax Increment Equivalent Grant (TIEG) Program; c) That the Draft Community Improvement Plan be brought forward to a Council Public Meeting in late 2017 for Council’s consideration in early 2018; d) That subject to availability, $115,000 of the 2017 Operating Budget Surplus be allocated as follows: i. $15,000 for Program 1, allocated to the existing Village Core Façade Assistance Grant capital account; and ii. $100,000 for Program 2, allocated to a new capital account for this program; e) That Council consider future surplus annual allocations as set out in Figure 4 of staff report SRPRS.17.155 as part of each year’s year end Operating Budget reporting.

November 13, 2017 C#39-17 a) That subject to the execution of a commemoration agreement including appropriate securities with the Town, the application to repeal the designating by-law for 12370 Leslie Street (By-law 73-14) be approved; b) That notice of the repeal of Designation By-law 73- 14 be provided to the owner and the Ontario Heritage Trust; and, c) That upon repeal of Designation By-law 73-14, 12370 Leslie Street be removed from the Municipal Heritage Register.

a) That the David Dunlap Observatory Building Condition Assessment prepared on behalf of the Town by the Ventin Group Ltd. be received; b) That all the short term rehabilitation work as identified in the Conditional Assessment report

That the following lands be established as public highway to form part of Denvegan Drive: Part of Block 285, Plan 65M-2078, designated as Part 1, 65R- 37349.

November 13, 2017 C#39-17 That the following lands be established as public highway to form part of Cooperage Crescent: Part of Block 193 (0.30 Reserve), Plan 65M-2455, designated as Parts 7 and 8, 65R-37101.

a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4168, (Subdivision File 19T- 99021 Phase 1), be approved; b) That Hunting Ridges Drive, Bush Ridges Drive and Shadow Falls Drive within Plan 65M-4168, be assumed as public highway; c) That the assumption of the external aboveground municipal services within the Hunting Ridges Drive, Bush Ridges Drive and Shadow Falls Drive road allowances within Plan 65M-3602, be approved; d) That the assumption of the external aboveground and belowground municipal services within the Glen Meadow Lane road allowance within Plan 65M-2217, be approved; e) That the assumption of the external belowground municipal services within easements in Plan 65M-4192, being Parts 1 and 2 of Plan 65R-31836, be approved; and f) That 0.3m reserve Blocks 514, 515 and 516 within Plan 65M- 3602 be established as public highway, becoming part of Shadow Falls Drive, Bush Ridges Avenue and Hunting Ridges Drive; respectively.

That the Zoning By-law Amendment and draft Plan of Subdivision applications submitted by 2484508 Ontario Limited for lands known as Part of Lots 17 to 19 and 501 and Lots 20 to 24 and 500, Plan 133 (Municipal Addresses: 13215 and 13223 Bathurst Street and 10 Portage Avenue) Town File Numbers D02-16021 and D03- 16007 (19T(R)-16007), be approved subject to the following: a) That the Plan of Subdivision as depicted on Map 6 to Staff Report SRPRS.17.171, subject to the conditions as set out in Appendix “B” be draft approved; b) That the draft Zoning By-law as set out in Appendix “C” to Staff Report SRPRS.17.171 be approved and brought forward to a regular meeting of Council for consideration and enactment; c) That Council resolve to accept cash-in-lieu of parkland dedication for the subject development proposal; d) That the draft Site Plan Control By-law as set out in Appendix “D” to Staff Report SRPRS.17.171 to implement the applicant’s sustainability commitments and that said by-law be brought forward to a regular meeting of Council for consideration and enactment be approved; and e) That servicing capacity for a maximum of two (2) new single detached dwelling lots (7.02 persons population equivalent) be allocated to the subject lands.

That the Zoning By-law Amendment application submitted by Corsica Development Inc. for lands known as Part of Lots 42 and November 13, 2017 C#39-17 43, Concession 1, E.Y.S., (Municipal Address: 123 Hillsview Drive), File Number D02-17004, be approved, subject to the following: a) That the draft Zoning By-law Amendment as set out in Appendix “B” to Staff Report SRPRS.17.162 be approved and that the amending by-law be brought forward to a regular meeting of Council for consideration and enactment.

a) That the Ontario Municipal Board be advised as follows: i) That Council supports the Zoning By-law Amendment and draft Plan of Subdivision applications submitted by 2468390 Ontario Inc. for lands known as Part of Lot 26, Concession 2, E.Y.S. (Municipal Address: 850 Elgin Mills Road East), File Numbers D02-16003 and D03-16001 for the principle reasons outlined in staff report SRPRS.17.180; ii) That Council requests the Ontario Municipal Board to withhold its Final Order respecting the proposed Zoning By-law Amendment until such time as the applicant’s Site Plan application has been approved by the Town; iii) That Council endorses the conditions of draft approval as set out in Appendix A to staff report SRPRS.17.180, subject to the payment of applicable processing fees in accordance with the Town’s Tariff of Fees By-law; b) That appropriate Town staff be directed to appear at the Ontario Municipal Board in support of Council’s position concerning the subject applications; c) That approval of the applicant’s draft Plan of Common Element Condominium application be

a) That the contract for the provision of Sharp MFD Support and Maintenance be awarded non-competitively to Sharp Electronics of Canada for a cost not exceeding $950,000 (exclusive of Taxes) pursuant to Article 7.1 Appendix “B” Part I – Sole Source Acquisitions Section (c) of the Procurement By-law 113-16 as the goods and/or services is to ensure compatibility with existing products that must be maintained by the manufacturer or its representative; b) That the Mayor and the Clerk be authorized to execute any necessary documentation to effect the contract upon the recommendation of the Commissioner of Corporate and Financial Services.

a) That the LED Streetlight Conversion Project, Interior Lighting Retrofit project (2018), and Phase 1 of the Energy Conservation Capital Projects be endorsed for submission to the Municipal Greenhouse Gas Challenge Fund; b) That the Director of Financial Services and Treasurer be authorized to sign the application.

Whereas various Town of Richmond Hill by-laws and policies ban smoking to protect the health of residents. Whereas the use of electronic cigarettes (“e-cigarettes”) is a growing trend. Whereas Bill 45, the Making Healthier Choices Act, 2014, enacted the Electronic Cigarettes Act, 2015, S.O. 2015, c.17, (“the Electronic Cigarettes Act, 2015”) which will regulate the sale and use of e-cigarettes. Whereas the use of e-cigarettes may be hazardous to health. Whereas the use of e-cigarettes may be a nuisance for non- smokers, Therefore be it resolved that all Town by-laws and policies that ban smoking be updated to include a ban on the use of electronic cigarettes, as defined in the Electronic Cigarettes Act, 2015.

Whereas the Town of Richmond Hill Festivals and Events Strategy includes specific definitions for Local Events, Community Events, Signature Events and Mega Events; Whereas the Ward Councillor events coordinated by the Community Liaison Staff of the Mayor and Council Office are categorized as Local Events in the Strategy; And Whereas Section 6.4 of the Town’s Sign By-law (By-law 52-09) includes a provision governing Community Special Event Signs only with no guidelines for Local Events; Therefore it is recommended that Council approve that Ward Councillor Events be included in the Community Event category of November 13, 2017 C#39-17 the Richmond Hill Festivals and Events Strategy for the purpose of compliance with Section 6.4 of the Town’s Sign By-law.

That the Compensation Policy as attached as Appendix “A” of confidential closed session staff report SRCFS.17.048 be approved to come into effect on January 1, 2018.

That November 19 to 25, 2017 be proclaimed as YMCA Peace Week in the Town of Richmond Hill.

That the month of November 2017 be proclaimed Hindu Heritage Month in the Town of Richmond Hill.

November 13, 2017 C#39-17 That the correspondence from Toomas Karmo, 406 Centre Street East, received November 13, 2017, regarding the DDO Conditional Assessment be received.

That the following By-laws be approved: 16.1 By-law 98-17 - A By-law to Remove Certain Lands from Part Lot Control 16.2 By-law 107-17 - A By-law to Establish Lands as a Public Highway and Assumption of Municipal Services

That Council move into Closed Session to consider matters related to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Section 239(2)(e) of the Municipal Act, 2001), and to receive advice that is November 13, 2017 C#39-17 subject to solicitor-client privilege, including communications necessary for that purpose (Section 239(2)(f) of the Municipal Act, 2001) with respect to the Town’s Development Charges By-laws, presently appealed to the Ontario Municipal Board (OMB Case No. DC160010).

a) That the Mayor and Town Clerk be authorized to execute minutes of settlement and such further settlement documentation, as may be required to implement a settlement of the appeals to the Ontario Municipal Board (the “OMB”) Case Number DC160010 by North Leslie Residential Landowners Group Inc., Leslie Elgin Developments Inc. and 775377 Ontario Ltd., upon the recommendation of the Commissioner of Corporate and Financial Services; b) That the Ontario Municipal Board be advised that Council supports revisions to Development Charge By-law Nos 71-16, 33- 16 and 35-16 as set out in Appendix “1” to Legal Division Staff Report 17.12; c) That the Legal Division staff report SRS.17.12 remain solicitor client privileged and confidential, save for and except for Appendix “1” which shall be made public upon the ratification of the settlement by Council. November 13, 2017 C#39-17 d) That appropriate Town staff be directed to appear before the OMB in support of Council’s position concerning the settlement of the Appeals.

That By-law 109-17, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned. The meeting was adjourned at 8:55 p.m.