Council Meeting

That the agenda be adopted as distributed by the Clerk with the following additions: a) Correspondence from Majid Johari, resident of Blackforest Drive, dated September 13, 2023, regarding the Member Motion submitted by Councillor Thompson regarding Real Estate Open House Signs - (Item 15.3); September 13, 2023 C#28-23 b) Correspondence received regarding the Revised Development Proposal and Official Plan Amendment and Zoning By-law Amendment Applications submitted by Leslie Elgin Developments Inc. for 0 John Birchall Road - (Item 15.4).

That the minutes of Council Meeting C#25-23 held on July 12, 2023 be adopted.

That the minutes of Special Council Meeting C#26-23 held on July 25, 2023 be adopted.

That the minutes of Special Council Meeting C#27-23 held on September 6, 2023 be adopted.

September 13, 2023 C#28-23 a) That the minutes of Heritage Richmond Hill meeting HRH#01-23 held February 28,2023 be adopted.

a) That staff report SRCM.23.15 regarding Delegated Authority Summer Recess Accounting be received for information.

a) That staff report SRCFS.23.040 regarding Semi Annual Report, Non-Competitive Acquisitions, be received for information purposes only.

a) That the contract for the provision of parts and maintenance services for highly specialized equipment, including ancillary attachments, be awarded non-competitively to Joe Johnson Equipment, Viking-Cives Ltd., Brandt Tractor, and Turf Care Canada Inc., for a term of five (5) years and for a cost not exceeding $3,330,000 (exclusive of taxes), pursuant to Appendix “B”, Part I, section (c) of Procurement By-Law 113-16; b) That the Commissioner of Community Services be authorized to execute any and all necessary documentation to affect the contract. September 13, 2023 C#28-23

Whereas on September 16, 2022, Mahsa Jina Amini, a 22 year old woman was arrested in Iran for allegedly wearing her hijab improperly and subsequently died while under detention by police; Whereas Richmond Hill was the rally venue where over 50,000 Iranian Canadians gathered to mourn the passing of Mahsa Jina Amini and show support for freedom and equality of Iranian women on October 1, 2022; Whereas Iranian Canadian community continues to hold rally in Richmond Hill in support of the movement for “Woman, Life, Freedom” since October 2022; Whereas all three levels of Government officials had attended the rally in Richmond Hill on October 1, 2022, including Mayor West and Council members to support the cause of the Iranian Canadian community; Whereas Richmond Hill Council stand in solidary with the Iranian Canadians in the call for freedom and democratic rights for all and equality for women in Iran; and Whereas September 16, 2023 will be the first anniversary of the death of Mahsa Jina Amini; Now Therefore Be It Resolved That: 1. Council declare September 16, 2023 as “Mahsa Jina Amini Memorial Day". 2. Council direct staff to identify the appropriate location to plant a tree and install a bench with memorial plaque in Richmond Hill to commemorate the anniversary of Mahsa Jina Amini ‘s death and support the “Woman, Life, Freedom” movement, and report back on the timing of tree planting and bench installation.

Whereas Richmond Hill celebrates 150th anniversary in the year 2023, and the City has launched initiatives such as murals, photo contest as part of the celebration throughout the year; Whereas it has been a customary practice to preserve a collection of informational materials such as news articles, and memorabilia at significant milestone in time capsules; Whereas Richmond Hill Heritage Centre has been distributing free time capsule kit to residents of Richmond Hill; Whereas there will be an opportunity to prepare the collection items to be sealed in a City Time Capsule at the Merry Market, a City event scheduled for November 2023 for the holiday season; Whereas there has been examples in Canadian municipalities such as Thunder Bay, Ontario created a time capsule in 1995 to mark the occasion of 25th anniversary as a city after amalgamation to be opened in another 25 years in 2020; and Whereas it is desirable to engage Richmond Hill Public Library and Heritage Centre regarding archival value in collecting the present informational materials for the future; Now Therefore Be It Resolved: Council direct staff to prepare and implement a City Time Capsule, identifying the appropriate collections in consultation with the Richmond Hill Public Library and Heritage Centre, as an official initiative to celebrate the 150th anniversary of Richmond Hill funded from approved budgets identified by City Staff.

September 13, 2023 C#28-23 Whereas, Richmond Hill residents are concerned about traffic and road safety in our communities and it is an urgent priority; and Whereas, every day, residents reach out to Members of Council to demand that visible and measurable actions be taken to make our roads safer; and Whereas, Richmond Hill Members of Council recognize and prioritize the importance of community safety, reducing vehicular speeding and traffic congestion in neighbourhoods, around school zones, community centres and park areas; and Whereas, on August 24, 2023, the York Regional Police Community Safety Data Portal showed the following data that was captured against the same period a year ago in Richmond Hill: • 3549 total traffic collisions up 20.2% • 2726 traffic collisions resulting in property damage up 21.4% • 499 traffic collisions -fail to remain up 23.2% • 347 counts of careless driving up 1.2% • 321 traffic collisions with personal injury up 7.7% • 250 counts of driving disqualified up 42.9% • 77 counts of dangerous driving up 79.1%; and Whereas, this data does not include the many drivers who do not get caught driving dangerously and who continue to break the law showing a complete disregard for the safety of others; and Whereas, the City of Richmond Hill Traffic Operations and Safety Study that is to provide a clear set of policies, procedures, and pre- approved “tools” on how the City can efficiently and effectively address traffic safety and was approved as part of th

Whereas currently Richmond Hill’s Sign By-law permits a maximum of one (1) Real Estate Open House Sign to be displayed per road frontage in connection with any one (1) Open House; and Whereas a number of Real Estate Agents have expressed a concern that Open House Signs are frequently used in the real estate industry to guide drivers and pedestrians to the address of the Open House event; and Whereas these signs are an important part of real estate marketing strategies; and Whereas the number of Open House signs permitted by neighbouring municipalities are generally more than one but no more than six; and Whereas a more wholesome By-law review is currently underway. Now Therefore Be It Resolved: That as an “interim” measure, until a more wholesome By-law review is complete, that By-law 52-09 be amended to: a) Provide permissions for up to an additional four (4) Open House Real Estate Signs to be installed under a set of restrictions, in addition to the maximum of one (1) Real Estate Open House Sign displayed on each street frontage of the property where the Open House is being held; and b) That the signs must clearly display the words “Open House”; the municipal address of the Open House; and the date and time of the Open House.

That consideration of staff report SRPBS.23.001 be

a) That staff report SRPBS. 23.001 be received for information; b) That the Ontario Land Tribunal (OLT) be advised that Council supports the revised development proposal submitted by Leslie Elgin Developments Inc. for lands known as Block 51, Plan 65M-4668 (municipal address: 0 John Birchall Road), City Files D01-21008 and D02- 21016, for the primary reasons outlined in staff report SRPBS.23.001, subject to the following: i. That the OLT be requested to approve the Official Plan Amendment substantially in accordance with the document contained in Appendix 'B' to staff report SRPBS.23.001; September 13, 2023 C#28-23 ii. That the OLT be requested to approve the Zoning By-law Amendment substantially in accordance with the document contained in Appendix 'C' to staff report SRPBS.23.001; iii. That the OLT be requested to withhold the issuance of its Final Order with respect to the revised Official Plan Amendment until such time as the City advises the Tribunal that the Official Plan Amendment has been finalized to the satisfaction of the Commissioner of Planning and Building Services; iv. That the OLT be requested to withhold the issuance of its Final Order with respect to the revised Zoning By-law Amendment until such time as the City advises the Tribunal that the Zoning By-law Amendment has been finalized to the satisfaction of the Commissioner of Planning and Building Services. c) That pursuant to Section 34(17) of the Planning Act, Council deems that no further notice be requi

a) That the correspondence from Majid Zohari, resident of Blackforest Drive, dated September 13, 2023, regarding the Member Motion submitted by Councillor Thompson regarding Real Estate Open House Signs, be received.

That the following correspondence regarding the Revised Development Proposal and Official Plan Amendment and Zoning By-law Amendment Applications submitted by Leslie Elgin Developments Inc. for 0 John Birchall Road be received: 1. Moyez Lalani, 42 Hilts Drive, dated September 11, 2023. 2. Junhua Zhang, 37 Gerden Drive, dated September 11, 2023. 3. Ayaz Abdullah, 52 Hilts Drive, dated September 11, 2023. 4. Scott Rushlow, 16 Bawden Drive, dated September 11, 2023.

That the following By-laws be approved: By-law 82-23 - A By-Law to assume aboveground and belowground municipal services By-law 85-23 - A By-Law to assume aboveground and belowground municipal services; assume lands as public highway; and establish lands as public highway By-law 86-23 - A By-Law to assume aboveground and belowground municipal services; assume lands as public highway; and establish lands as public highway

a) That Anete Ivsina be appointed to Heritage Richmond Hill as the Richmond Hill Public Library Representative for the remainder of the 2022-2026 Term of Council.

That By-law 101-23, A By-law to confirm the proceedings of Council at this meeting, be passed. September 13, 2023 C#28-23

That the meeting be adjourned.