Special Council Meeting

That the agenda be adopted as distributed by the Clerk.

That the main motion be amended to add the words “or best practices in survey questions as determined by the polling firm“, immediately after the words “CRTC regulations”. A recorded vote was taken: September 29, 2021 C#38-21 In favour: (6): Acting Mayor DiPaola, Councillor Muench, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan Opposed: (2): Regional and Local Councillor Perrelli, and Councillor Beros Motion to Amend

Whereas the City Clerk has advised a by-election to determine a new Mayor will cost approximately $600,000; And whereas a by-election may result in another vacancy on Council with additional costs; And whereas the Clerk has advised us that the earliest a by-election and newly appointed Mayor would be seated is January 2022, serving for less than four months before the next municipal election campaign process begins; And whereas the cost of engaging a reputable, independent survey firm to poll residents on their preferences for filling the Mayor’s role will be far less than the cost of a by-election and less than $20,000; And whereas it is important to ensure Council’s direction on the process for determining a new mayor is based on an accurate, independent assessment of the views of our residents; Therefore be it resolved that Council directs staff to engage an independent, reputable polling firm to survey residents on their preferences about how to fill the vacant Mayor’s position and that staff report back to Council on the results of this survey at the October 13, 2021 Council meeting. That the City Manager be authorized, where necessary to enter into a sole-source contract with a reputable polling firm, the cost of which is to be funded from the Election Budget and, where necessary, the Elections Reserve. The wording for this robocall survey be as follows and subject to adjustments that may be required to comply with CRTC regulations or best practices in survey questions

a) That the Clerk be directed to place a By-law requiring a By-election to be held to fill the vacancy in the Office of Mayor on the October 13, 2021 Council agenda for enactment; b) That the draft By-law requiring a By-election include the following provisions: i) That the costs incurred by the Clerk to conduct the By-election to fill the vacancy in the Office of Mayor, including any post-election costs, be fully funded from the Tax Rate Stabilization Reserve; ii) That notwithstanding anything in the Procurement By-law No. 113- 16, as amended, and the Financial Control By-law No. 114-16, as amended, to the contrary, the Clerk be authorized to acquire any goods or services, and to enter into and execute any contracts which the Clerk deems necessary for the purpose of conducting a By-election to fill the vacancy in the Office of Mayor; iii) That notwithstanding anything in the Procedure By-law No. 74-12, as amended, to the contrary, the Clerk be authorized to amend the 2021 and 2022 Council/Committee Meeting calendars, by cancelling or adding meetings to accommodate the By-election as determined by the Clerk; iv) That if, as a result of the cancellation of meetings by the Clerk in accordance with paragraph “b) iii)” of this resolution, no regular Council meetings shall be held for four or more consecutive weeks, the definition of “Recess Period” in By-law 86-20, a By-law to delegate certain powers and duties during a recess of Council of the Corporation of the City of Richmond

a) That Council appoints Ward 6 Councillor, Godwin Chan as an alternate member of Regional Council pursuant to Subsection 267(2) of the Municipal Act, 2001, to act as an alternative Member of Regional Council until the vacancy in the Office of Mayor of Richmond Hill is filled permanently; b) That the Clerk be directed to notify the Regional Clerk of the appointment of Ward 6 Councillor, Godwin Chan as an alternate member of Regional Council pursuant to Subsection 267(2) of the Municipal Act, 2001. A recorded vote was taken: In favour: (6): Regional and Local Councillor Perrelli, Councillor Beros, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan Opposed: (2): Acting Mayor DiPaola, and Councillor Muench

September 29, 2021 C#38-21 That the correspondence regarding Options to fill the Vacancy in the Office of Mayor be received as follows: a) John Rays, 103 Church Street, dated September 21, 2021; b) Trisha Kent, 5 Aloe Avenue, dated September 22, 2021; c) Anne Crosby, 16 Queensway Drive, dated September 23, 2021; d) Anna and Ralph Caporiccio, 161 Oxford Street, dated September 23, 2021; e) John Li, on behalf of the Richmond Hill Umbrella Residents Group, dated September 23, 2021; f) Geoff Green, 297 Church Street South, dated September 23, 2021; g) Susan Raifman, 117-39 Oneida Crescent, dated September 23, 2021; h) Magda Strzelecka, 20 Harding Boulevard West, dated September 23, 2021; i) Pat and Marney Pollock, 67 Drumern Crescent, dated September 24, 2021; j) David Crowley, 48 Greenbelt Crescent, dated September 24, 2021; k) Tracy Wixon, 17 Wood Rim Drive, dated September 24, 2021; l) Chris Herriott, 3 Sanderson Crescent, dated September 24, 2021; m) Greg Gardiner, 11 Carousel Crescent, dated September 24, 2021; n) Reza Moridi, 32 Clarenden Drive, dated September 26, 2021; o) Sam Pooya, 319 Fern Avenue, dated September 27, 2021; p) Mike Gurski, 159 Avenue Road, dated September 27, 2021; q) Robert and Tina Jakma, 70 Manorheights Street, dated September 27, 2022; r) Yoke Wong, 53 Summitcrest Drive, dated September 27, 2021; s) Peter Leung, 4 Miriam Crescent, dated September 27, 2021; September 29, 2021 C#38-21 t) Virginia DiMonte, 147 Duncan Road, dated September 27, 2021; u) A

That By-law 140-21, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.