Committee of the Whole

That the agenda be adopted as distributed by the Clerk.

a) That the presentation by Ruth Rendon, Manager, Sustainability, and Diana Shermet, Natural Environment Coordinator, regarding the Urban Forest Management Plan Progress Update, 2020 to 2022, be received with thanks.

a) That the sole source renewal of SAP software licenses, maintenance and support be awarded non-competitively to SAP Canada Inc. for a contract duration of five (5) years and a cost not exceeding $2,961,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing SAP software used and maintained by the City of Richmond Hill staff; b) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to effect the contract(s).

a) That the sole source renewal of Tax Manager licenses, maintenance and support be awarded non-competitively to the City of Mississauga for a contract duration of five (5) years and a cost not exceeding $1,037,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing TXM software used and maintained by the City of Richmond Hill staff; b) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to effect the contract(s).

a) That the timing for Area Specific Development Charge payments for Subdivision File 19T-11004 be delayed until execution of site plan or subdivision agreements for development Blocks within 19T-11004 after registration of the plan for 19T-11004; October 4, 2023 CW#11-23 b) That the Subdivision Agreement for 19T-11004 to be executed by the Mayor and Clerk include provisions to reflect this delayed timing for Area Specific Development Charge payments upon the written recommendation of the Director of Financial Services and Treasurer.

a) That staff report SRCS.23.18 regarding the 2023 Richmond Hill Age- Friendly Community Strategy be received; b) That the 2023 Richmond Hill Age-Friendly Community Strategy, attached as Appendix 'A' to staff report SRCS 23.18, be approved.

a) That staff report SRIES.23.002 regarding Provincial Legislative Changes to the Consolidated Linear Infrastructure Environmental Compliance Approval Process and Delegated Authority, be received for information; b) That Council delegate signing authority to the Manager of Water Resources, Director of Infrastructure Planning and Development Engineering, and the Executive Director of Infrastructure and Engineering Services as it pertains to applications and approvals for the City’s drinking water, wastewater and stormwater management systems under the Province’s Consolidated Linear Infrastructure Compliance Approval process (CLI-ECA).

a) That staff report SRPBS.23.008 regarding the Urban Forest Management Plan Progress Update, 2020 to 2022, and the attached October 4, 2023 CW#11-23 Urban Forest Management Plan Progress Tracker (2020-2022) and Urban Forest Study Fact Sheets, be received for information.

a) That staff report SRCM.23.16 regarding Streamline Development Approval Fund Final Reporting be received for information.

That the meeting be adjourned.