Committee of the Whole

That the agenda be adopted as distributed by the Clerk with the following addition: a) Correspondence from Sigmund Lee, 20 Hamills Crescent, dated October 7, 2025, regarding the Member Motion submitted by Councillor Davidson regarding Elect Respect: Strengthening Democracy Through Respect and Civility - (Item 11.6).

a) That staff report SRPBS.25.088 regarding Request for Direction, 16th Avenue Crosswalk Enhancement, be received; b) That Council direct staff to withdraw its preliminary application to the Region of York’s Municipal Streetscape Partnership Program for the 16th Avenue Crosswalk Enhancement project.

a) That staff report SRCFS.25.033 regarding 2026 Municipal Elections Overview, be received; b) That, in respect to the establishment of the compliance audit committee required under Section 88.37 of the Municipal Elections Act, 1996 (the “Act”): i. The establishment of a joint compliance audit committee for the 2026 to 2030 Term of Council with other interested York Region October 8, 2025 CW#13-25 municipalities and the process for establishing the joint compliance audit committee and the Terms of Reference as generally described in staff report SRCFS.25.033 be approved; ii. In the event that no other York Region municipality decides to participate in a joint compliance audit committee, the City Clerk be directed to recruit members of a Richmond Hill Compliance Audit Committee for the 2026-2030 Term of Council using a process similar to the process for establishing a joint compliance audit committee as generally described in staff report SRCFS.25.033; and iii. The City Clerk be authorized to present any by-law required to establish a compliance audit committee, including Terms of References, and any by-law required to appoint members of the compliance audit committee directly to Council for enactment. c) That Council, in accordance with its obligations under Section 88.18 of the Act, approve the amended “Use of Corporate Resources for Election Campaign Purposes Policy” attached as Attachment A to staff report SRCFS.25.033; d) That the “Municipal Elections Financing Policy”, a

a) That staff report SRCFS.25.041 regarding Committee Appointment Policy Options, be received; b) That Council direct the City Clerk to amend the Terms of References for Committees as generally described in staff report SRCFS.25.041; c) That staff be directed to report back to Council with a revised Appointment Policy that includes the following: i. The ability for Permanent Residents (as defined in the Immigration and Refugee Protection Act) to be appointed; October 8, 2025 CW#13-25 ii. That mid-term appointments be made, in general, from applicants who applied at the beginning of the term; iii. Citizen Members only be eligible for appointment to one Committee except in exceptional circumstances as generally described in staff report SRCFS.25.041; and iv. That appointments of Citizen Members to Committees at the start of each new Term of Council be staggered over a two to three month period, prioritizing the Richmond Hill Public Library Board, Committee of Adjustment and the Heritage Richmond Hill Committee.

a) That staff report SRCFS.25.042 regarding Non-Competitive Acquisitions be received for information purposes only.

a) That staff report SRCS.25.12 regarding Emergency Social Services Agreement be received; b) That the Mayor and Clerk be authorized to execute an Emergency Social Services agreement with the Regional Municipality of York as outlined in staff report SRCS.25.12, and execute future amendments to the agreement, upon recommendation of the Commissioner of Community Services.

a) That the correspondence from Sigmund Lee, 20 Hamills Crescent, dated October 7, 2025, regarding the Member Motion submitted by October 8, 2025 CW#13-25 Councillor Davidson regarding Elect Respect: Strengthening Democracy Through Respect and Civility, be received.

Whereas democracy is healthy when everyone is able to participate fully and safely and contribute to the well-being of their community; and Whereas we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions; and Whereas Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment; and Whereas municipally elected officials, as representatives of their communities, have the right to conduct their democratic duties in an environment of respect and civility, and members of the public share a responsibility to uphold these standards; and Whereas social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which disincentivizes individuals, especially women and candidates from diverse backgrounds from running for office; and Whereas better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientation, ages and abilities are heard and represented around municipal council tables; and Whereas the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office; and Whereas in 2024, female elected representatives from across Halton formed a group called H.E.R. (Halton Elected Represent

That the meeting be adjourned