Committee of the Whole

That the agenda be adopted as distributed by the Clerk with the following additions: a) Delegation by Ross Vaccaro, 82 Duncan Road, regarding the proposed Draft Plan of Condominium submitted by 243 Sixteenth Ave. GP Inc. for 243 16th Avenue - (Item 10.1); b) Correspondence from Ross Vaccaro, 82 Duncan Road, dated February 18, 2025, regarding the proposed Draft Plan of Condominium submitted by 243 Sixteenth Ave. GP Inc. for 243 16th Avenue - (Item 11.16).

a) That the presentation by Vlad Gaiu, Manager, Energy and Waste, regarding Blue Box Transition Update, be received with thanks.

a) That the minutes of Heritage Richmond Hill meeting HRH#09-24 held December 5, 2024, be adopted.

February 19, 2025 CW#03-25 a) That staff report SRPBS.25.021 regarding Notice to Demolish the Buildings at 53 St. Laurent Drive - City File D12-07405, be received; b) That Council approve the demolition of 53 St. Laurent Drive; c) That once the buildings are demolished, 53 St. Laurent Drive be removed from Richmond Hill’s Heritage Register.

a) That staff report SRCS.25.01 regarding Blue Box Collection Changes - Non-Eligible Sources, be

a) That staff report SRCS.25.02 regarding Blue Box Transition - Waste Collection Contract Update, be received; b) That the Mayor and the Clerk be authorized to execute any necessary documentation to amend the existing waste collection contract SS-30-17 to remove residential recycling collection services; amend the cost per tonne for organics collection; and enact a 1-year optional contract extension; c) That a Request for Proposal (RFP) be issued for the provision of new long-term residential waste collection services commencing in April 2028.

a) That staff report SRCS.25.05 containing various 2024 Municipal Drinking Water Reporting documents including the Summary Report required by Schedule 22 of O. Reg. 170/03 be received; b) That the “City of Richmond Hill Drinking Water Annual Report 2024” (attached as Appendix 1 to staff report SRCS.25.05) required under Section 11 of O. Reg. 170/03 be received and made available to the public on the City’s website; c) That the Quality Management System Report 2024 (attached as Appendix 2 to staff report SRCS.25.05) required by the Drinking Water Quality Management Standard, be received.

a) That staff report SRIES.25.002 regarding 2024 - Municipal Infrastructure Assumptions Summary under Delegated Authority, be received.

a) That the proposed name “Heron View Park” for the site described in staff report SRPBS.24.092, attached as Appendix 'A' to staff report SRPBS.25.012, be granted final approval.

a) That staff report SRPBS.25.013 regarding Federation of Canadian Municipalities Community Efficiency Financing Grant for Home Energy Retrofit Financing Program Feasibility Study be received; b) That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding between the Cities of Richmond Hill and Markham to give effect to the joint Feasibility Study as part of the Federation of Canadian Municipalities Community Efficiency Financing grant as recommended in staff report SRPBS.25.013, upon the recommendation of the Commissioner of Planning and Building Services.

a) That the Draft Plan of Condominium application submitted by 243 Sixteenth Ave. GP Inc. known as Block 1, Registered Plan 65M-4689 February 19, 2025 CW#03-25 (municipal address: 243 16th Avenue), City File D05-14003, be draft approved, subject to the following: i. that draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPBS.25.016; ii. that prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the City’s Tariff of Fees By-law; and, iii. that the Mayor and Clerk be authorized to execute the Condominium Agreement

a) That staff report SRPBS.25.018 regarding a Street Naming Application submitted by Sunny Communities Elgin Mills Inc. for the lands known as Part of Lot 26, Concession 2, E.Y.S. (municipal address: 1080 Elgin Mills Road East) be approved subject to the following: i. That the proposed private streets Gathering Lane (P) and Harry Chadwick Lane (P) be approved in accordance with staff report SRPBS.25.018; and, ii. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.25.018.

a) That staff report SRPBS.25.019 regarding a Street Naming Application submitted by 1430518 Ontario Limited for the lands known as Part of Lot 26, Concession 2, E.Y.S. (municipal address: 0 Elgin Mills Road East) be approved subject to the following: February 19, 2025 CW#03-25 i. That the proposed private streets Ernest Mitchell Lane (P), Parfait Lane (P), and Damask Lane (P) be approved in accordance with staff report SRPBS.25.019; and, ii. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.25.019.

a) That staff report SRCM.25.04 regarding Provincial Housing Pledge and Federal Housing Accelerator Fund: Launch of Richmond Hill Centre Zoning By-law, be received for information.

a) That the Mayor and Clerk be authorized to execute any and all documents as may be required to implement the conveyance of an easement designated as Part 1 on Reference Plan 65R-41234 as Part 1 (Reference Project No. 24-B8300) from the property at 64 Castleridge Drive upon the written recommendation of the City Manager.

a) That staff report SRCFS.25.001 regarding Semi Annual Report, Non Competitive Acquisitions, be received for information purposes only.

a) That staff report SRCFS.25.005 for the Non-Competitive Acquisition of SAP Payroll Upgrade Licenses, Maintenance and Support be received; b) That a contract for the provision of licenses required for the upgrade of the City’s Payroll system on the SAP ERP Platform, including the maintenance and support for a term of four (4) years (2025 - 2028) be awarded non-competitively to SAP Canada Inc. for an acquisition value not exceeding $1,734,000 exclusive of taxes, pursuant to Appendix “B” Part I, Sections (b) and (c) of the Procurement By-law 113-16, in order to ensure compatibility with existing SAP S4HANA ERP Platform (S4HANA) software used and maintained by the City of Richmond Hill; c) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to affect the procurement of the Licenses and the contract(s).

a) That the correspondence from Ross Vaccaro, 82 Duncan Road, dated February 18, 2025, regarding the proposed Draft Plan of Condominium submitted by 243 Sixteenth Ave. GP Inc. for 243 16th Avenue, be received.

February 19, 2025 CW#03-25 Whereas, the City of Richmond Hill is committed to fiscal responsibility, transparency, and the continuous improvement of municipal operations; and Whereas, the City strives to deliver services and projects that maximize value for taxpayers while effectively meeting the needs and expectations of the community; and Whereas, the City’s continuous improvement initiatives must play a vital role in streamlining operations, improving service delivery, and optimizing the use of taxpayer dollars; and Whereas, maintaining transparency and accountability necessitates regular reporting to City Council and residents on efficiencies, cost savings, and service improvements; and Whereas, this motion reinforces Council and the City’s commitment to fiscal responsibility, transparency, and the continuous improvement of municipal operations. Now Therefore Be It Resolved: 1. That staff be directed to prepare a presentation on Richmond Hill’s Continuous Improvement Journey, including but not limited to: • Efficiencies identified and implemented; • Service improvements achieved; • Resulting cost savings and financial impacts; • Opportunities for further enhancements; • Recommendations for sustaining and expanding continuous improvement efforts across all departments; • Ongoing and upcoming projects planned for 2025 and beyond. 2. That the staff presentation be presented to Council by April 16, 2025 for review and discussion.

That the meeting be adjourned