Council Meeting

That the agenda be adopted as distributed by the Clerk with the following addition: a) Correspondence from Bryan Purcell, The Atmospheric Fund, dated October 14, 2025, regarding the Member Motion submitted by Councillor Shiu with respect to Independent Electricity System Operator (IESO) Second Long-Term Request for Proposals (LT2) Municipal Support Confirmation - 25 Mural Street, Richmond Hill – (Item 15.3).

That the minutes of Council Public Meeting C#25-25 held on September 25, 2025, be adopted.

That the minutes of Council Meeting C#26-25 held on September 24, 2025, be adopted.

a) That the minutes of the Affordable Housing Strategy Implementation Committee meeting AHSIC#01-25 held April 15, 2025, be adopted. October 15, 2025 C#27-25

a) That staff report SRPBS.25.088 regarding Request for Direction, 16th Avenue Crosswalk Enhancement, be received; b) That Council direct staff to withdraw its preliminary application to the Region of York’s Municipal Streetscape Partnership Program for the 16th Avenue Crosswalk Enhancement project.

a) That staff report SRCFS.25.033 regarding 2026 Municipal Elections Overview, be received; b) That, in respect to the establishment of the compliance audit committee required under Section 88.37 of the Municipal Elections Act, 1996 (the “Act”): i. The establishment of a joint compliance audit committee for the 2026 to 2030 Term of Council with other interested York Region municipalities and the process for establishing the joint compliance audit committee and the Terms of Reference as generally described in staff report SRCFS.25.033 be approved; ii. In the event that no other York Region municipality decides to participate in a joint compliance audit committee, the City Clerk be directed to recruit members of a Richmond Hill October 15, 2025 C#27-25 Compliance Audit Committee for the 2026-2030 Term of Council using a process similar to the process for establishing a joint compliance audit committee as generally described in staff report SRCFS.25.033; and iii. The City Clerk be authorized to present any by-law required to establish a compliance audit committee, including Terms of References, and any by-law required to appoint members of the compliance audit committee directly to Council for enactment. c) That Council, in accordance with its obligations under Section 88.18 of the Act, approve the amended “Use of Corporate Resources for Election Campaign Purposes Policy” attached as Attachment A to staff report SRCFS.25.033; d) That the “Municipal Elections Financing Policy”, a

a) That staff report SRCFS.25.041 regarding Committee Appointment Policy Options, be received; b) That Council direct the City Clerk to amend the Terms of References for Committees as generally described in staff report SRCFS.25.041; c) That staff be directed to report back to Council with a revised Appointment Policy that includes the following: i. The ability for Permanent Residents (as defined in the Immigration and Refugee Protection Act) to be appointed; ii. That mid-term appointments be made, in general, from applicants who applied at the beginning of the term; October 15, 2025 C#27-25 iii. Citizen Members only be eligible for appointment to one Committee except in exceptional circumstances as generally described in staff report SRCFS.25.041; and iv. That appointments of Citizen Members to Committees at the start of each new Term of Council be staggered over a two to three month period, prioritizing the Richmond Hill Public Library Board, Committee of Adjustment and the Heritage Richmond Hill Committee.

a) That SRCFS.25.042 regarding Non-Competitive Acquisitions be received for information purposes only.

a) That staff report SRCS.25.12 regarding Emergency Social Services Agreement be received; b) That the Mayor and Clerk be authorized to execute an Emergency Social Services agreement with the Regional Municipality of York as outlined in staff report SRCS.25.12, and execute future amendments to the agreement, upon recommendation of the Commissioner of Community Services.

Whereas democracy is healthy when everyone is able to participate fully and safely and contribute to the well-being of their community; and Whereas we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions; and Whereas Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment; and Whereas municipally elected officials, as representatives of their communities, have the right to conduct their democratic duties in an environment of respect and civility, and members of the public share a responsibility to uphold these standards; and Whereas social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which disincentivizes individuals, especially women and candidates from diverse backgrounds from running for office; and Whereas better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientation, ages and abilities are heard and represented around municipal council tables; and October 15, 2025 C#27-25 Whereas the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office; and Whereas in 2024, female elected representatives from across Halton formed a group called H.E.R.

a) That the correspondence from Bryan Purcell, The Atmospheric Fund, dated October 14, 2025, regarding the Member Motion submitted by Councillor Shiu with respect to Independent Electricity System Operator (IESO) Second Long-Term Request for Proposals (LT2) Municipal Support Confirmation for 25 Mural Street, Richmond Hill, be received.

Whereas, the Independent Electricity System Operator’s (IESO) Second Long-Term Request for Proposals (LT2 RFP) window will be the largest October 15, 2025 C#27-25 competitive electricity procurement to increase the Province’s electrical supply to meet identified needs emerging from 2029–2034; Whereas, the LT2 RFP will consider eligible energy projects from resources such as wind, solar, bioenergy, energy storage, combined heat and power facilities, hydroelectric, and natural gas, that are 1 megawatt (MW) or greater, and capable of achieving commercial operation by May 1, 2030 (20-year contract term); Whereas, the LT2 RFP process requires Municipal Support Confirmation (MSC) to confirm that the Proponent has undertaken or is committed to undertake engagement activities to the satisfaction of the City of Richmond Hill and that the City of Richmond Hill supports the submission of the Proposal; Whereas, the Council approved Community Energy and Emissions Plan (2021) identifies actions to support the goal of achieving net-zero greenhouse gas (GHG) emissions by 2050, including the increase in solar power; Whereas, the City of Richmond Hill has received a request for a MSC as part of the IESO’s LT2 RFP from Moose Power Inc., on behalf of Dream Industrial REIT, for a proposed 2 MW rooftop solar project at an existing industrial building located at 25 Mural Street (Municipal Project Lands); Whereas, the proposal and location of the Municipal Project Lands in Ward 6, south of 16th Aven

That the following By-laws be approved: 18.1 By-law 104-25 - A By-law to assume aboveground and belowground municipal services, assume lands as public highway, establish lands as public highway October 15, 2025 C#27-25 18.2 By-law 106-25 - A By-law to Designate 1591 Elgin Mills Road East (Peter Heise House) Under the Ontario Heritage Act 18.3 By-law 107-25 - A By-law to Designate 734 King Road (Temperanceville Methodist Church and Cemetery) Under the Ontario Heritage Act 18.4 By-law 108-25 - A By-law to Designate 317 Mill Street (Jesse Good House) Under the Ontario Heritage Act 18.5 By-law 109-25 - A By-law to Designate 10201 Yonge Street (Richmond Hill Methodist Church) Under the Ontario Heritage Act 18.6 By-law 110-25 - A By-law to Designate 11901 Yonge Street (Summit Clubhouse) Under the Ontario Heritage Act 18.7 By-law 115-25 - A By-law to Remove Certain Lands from Part Lot Control 18.8 By-law 116-25 - A By-law to Remove Certain Lands from Part Lot Control 18.9 By-law 117-25 - A By-law to Remove Certain Lands from Part Lot Control

That Council move into Closed Session: a) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to Citizen appointments to the Heritage Richmond Hill Committee for the remainder of the 2022 to 2026 Term of Council, pursuant to Section 239(2)(b) of the Municipal Act, 2001.

a) That the Terms of Reference for the Heritage Richmond Hill Committee be changed to require between four (4) and nine (9) citizen members for the remainder of the 2022 to 2026 Term of Council only.

That By-law 120-25, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.

That the correspondence from Sigmund Lee, 20 Hamills Crescent, dated October 7, 2025, regarding the Member Motion submitted by Councillor Davidson regarding Elect Respect: Strengthening Democracy Through Respect and Civility, be received.