Committee of the Whole

That the agenda be adopted as distributed by the Clerk with the following additions: a) Correspondence from Joan Burt, Joan Burt Architect, dated June 18, 2018, regarding the Addendum Report to SRPRS.18.140 - Notice of Intent to Demolish 24 Dunlop Street - Item 26 b) Correspondence from Kim Short and Lisa Orchanian, School Council Co- chairs, Beynon Fields Public School, dated June 19, 2018, regarding the Roundabout Operational Review for Tower Hill Road - Item 27 June 19, 2018 CW#10-18 c) Correspondence from Alexander Wilton, 80 Hunt Avenue, regarding the proposed Zoning By-law Amendment and Site Plan Applications submitted by Pedram Mahmoudian for 79 Hunt Avenue - Item 28

That the presentation by Neil Garbe, Chief Administrative Officer, regarding the Strategic Plan Annual Report 2018 be received with thanks.

That the presentation by Maria Flores, Manager of Sustainability, regarding the Proposal to Advance Richmond Hill's Climate Change Mandate be received with thanks.

That the minutes of the Civic Precinct Project Steering Committee CP#02- 18 held April 25, 2018 be adopted as circulated.

That the minutes of the Heritage Richmond Hill Committee HRH#03-18 for its meeting held May 8, 2018 be adopted and the following recommendations be approved:

a) That the property located at 400 Stouffville Road be included as a “listed” property in the Richmond Hill Heritage Register as described under subsection (1.2) of the Ontario Heritage Act; b) That the Town Clerk notify the owners of the newly “listed” property of its inclusion as a “listed” property in the Richmond Hill Heritage Register.

a) That a 2017 approved Heritage Grant in the amount of $5,000 be re-approved towards the cost of painting the exterior of the Ontario Heritage Act Part IV designated structure located at 9875 Leslie Street, as outlined in staff report SRPRS.18.121; b) That a Heritage Grant in the amount of $5,000 be approved towards the cost of replacing of fascia wrap, eavestroughing, downspouts and leaders for the Ontario Heritage Act Part IV designated structure located at 38 Bedford Park Avenue, as outlined in staff report SRPRS.18.121; c) That a Heritage Grant in the amount of $5,000 be approved towards the cost of replacing inoperable and damaged original windows for the Ontario Heritage Act Part IV designated structure June 19, 2018 CW#10-18 located at 26 Gormley Court, as outlined in staff report SRPRS.18.121; d) That a Heritage Grant in the amount of $2,966 be approved towards the cost of repairing wooden front porch columns, replacement and re-leveling of stone porch, steps and soffit repair for the Ontario Heritage Act Part V designated structure located at 31 Gormley Court, as outlined in staff report SRPRS.18.121; e) That a Heritage Grant in the amount of $1,864 be approved for the exterior painting of the Ontario Heritage Act Part V designated structure located at 106 Gormley Road West, as outlined in staff report SRPRS.18.121; f) That a Heritage Grant in the amount of $5,000 be approved for the requested repair and repainting of the exterior brick wall of the Ontario Heritage

a) That the Town Clerk provide the owner of the designated property, described in Town of Richmond Hill By-Law 94-13, written notice of the proposed amendment to correct the legal description June 19, 2018 CW#10-18 of the said property in accordance with section 30.1 of the Ontario Heritage Act, on or before June 8, 2018, by personal service; b) That, pending no objection from the owner during the 30 day post-notification period, the amending by-law substantially in the form as set out in Appendix ‘A’ to staff report SRPRS.18.145 be adopted by Council at its meeting on July 9, 2018; c) That the Town Clerk provide a copy of the amending by-law to the Ontario Heritage Trust, cause the amending by-law to be registered against the property, and update the Municipal Heritage Register, in accordance with the requirements of the Ontario Heritage Act.

a) That the Town Clerk provide the owner of the designated property, described in Town of Richmond Hill By-Law 95-13, written notice of the proposed amendment to correct the legal description of the said property in accordance with section 30.1 of the Ontario Heritage Act, on or before June 8, 2018, by personal service; b) That, pending no objection from the owner during the 30 day post-notification period, the amending by-law substantially in the form as set out in Appendix ‘A’ to staff report SRPRS.18.138 be adopted by Council at its meeting on July 9, 2018; c) That the Town Clerk provide a copy of the amending by-law to the Ontario Heritage Trust, cause the amending by-law to be registered against the property, and update the Municipal Heritage Register, in accordance with the requirements of the Ontario Heritage Act.

That the main motion be amended to add the following clause: c) That the Government of Canada and Government of Ontario be requested to provide additional financial tools for municipalities to address climate change initiatives including the development of the Community Energy & Emissions Plan. Motion to Amend

b) That a capital budget of $510,000 from the Cash to Capital Reserve Fund to develop the Climate Change Framework and the Community Energy and Emissions Plan in accordance with staff report SRPRS.18.147 be approved; c) That the Government of Canada and Government of Ontario be requested to provide additional financial tools for municipalities to address climate change initiatives including the development of the Community Energy and Emissions Plan.

June 19, 2018 CW#10-18 a) That Council endorse the advancement of Richmond Hill’s climate change mandate, as outlined in staff report SRPRS.18.147, through the development of a: (i) Climate Change Framework; (ii) Community Energy and Emissions Plan;

a) That Council endorse the advancement of Richmond Hill’s climate change mandate, as outlined in staff report SRPRS.18.147, through the development of a: (i) Climate Change Framework; (ii) Community Energy and Emissions Plan; b) That a capital budget of $510,000 from the Cash to Capital Reserve Fund to develop the Climate Change Framework and the Community Energy and Emissions Plan in accordance with staff report SRPRS.18.147 be approved. c) That the Government of Canada and Government of Ontario be requested to provide additional financial tools for municipalities to address climate change initiatives including the development of the Community Energy and Emissions Plan.

a) That the Local Planning Appeal Tribunal be advised that Council supports the proposed Zoning By-law Amendment and Site Plan applications submitted by Pedram Mahmoudian for lands known as Part of Lots 12 and 13, Plan 2300 (Municipal Address: 79 Hunt Avenue), File June 19, 2018 CW#10-18 Numbers D02-16040 and D06-16096 for the principle reasons outlined in staff report SRPRS.18.122; b) That the Local Planning Appeal Tribunal withhold its Final Order with respect to the proposed Zoning By-law Amendment and Site Plan applications until the Zoning By-law Amendment and Site Plan Agreement has been finalized to the satisfaction of the Commissioner of Planning and Regulatory Services; c) That appropriate Town staff be directed to appear at the Local Planning Appeal Tribunal in support of Council’s position concerning the subject applications.

That the motion by Councillor West regarding the proposed Zoning By-law Amendment and Site Plan Applications submitted by Pedram Mahmoudian for 79 Hunt Avenue, be

a) That the assumption of municipal storm and sanitary sewers and related appurtenances located within the lands described as Part of Lots 3 and 4 Plan 3640, designated as Part 24, Plan 65R-35404 and Part of Lot 3, Plan 3640, designated as Parts 25, 29, 30 and 49, Plan 65R-35404, be approved; b) That the assumption of municipal storm and sanitary sewers and related appurtenances located within the lands comprising of York Region Common Elements Condominium Plan 1342 (PIN 29873-0001), be approved; c) That the assumption of municipal storm and sanitary sewers and related appurtenances located within the lands comprising of York Region Common Elements Condominium Plan 1353 (PIN 29884-0001), be approved.

a) That staff report SRPRS.18.118 containing the report on the Roundabout Operational Review for Tower Hill Road undertaken by CIMA+, dated April 17, 2018 be received; b) That the recommendations of the Roundabout Operational Review for Tower Hill Road dated April 17, 2018 be endorsed; c) That Council authorize staff to implement the recommended initial (short and medium term) remedial measures at the Tower Hill Road at Selwyn Road and Tower Hill Road at Rollinghill Road roundabouts; d) That a school crossing guard for the west leg of the Tower Hill Road at Selwyn Road roundabout, commencing upon completion of the initial remedial measures be approved; June 19, 2018 CW#10-18 e) That $75,000 for implementation of Recommendation c) as outlined in staff report SRPRS.18.118 be authorized; f) That the funding source for the $75,000 be from the Cash to Capital Reserve Fund; g) That staff monitor the traffic and pedestrian activities at the Tower Hill Road roundabouts and report back on the need to implement additional long term remedial measures, if necessary.

a) That the assumption of the aboveground and belowground municipal services within the Colesbrook Road widening within Block 5 on Plan 65M-4167, (Subdivision File 19T-05003 Phase 1), be approved; b) That Colesbrook Road, within the limits of Plan 65M-4167, (Subdivision File 19T-05003 Phase 1), be assumed as public highway; c) That the assumption of the external aboveground and belowground services within the Colesbrook Road road allowance associated with Subdivision File 19T-05003 Phase 1, be approved.

a) That the assumption of the internal aboveground and belowground municipal services within Plan 65M-4332, (Subdivision File 19T-05003 Phase 2), be approved; b) That Shallot Court, within the limits of Plan 65M-4332, (Subdivision File 19T-05003 Phase 2), be assumed as public highway; c) That the following reserve blocks be establish as public highway, to form part of Shallot Court: June 19, 2018 CW#10-18 1. Block 13, Plan 65M-4332 2. Block 15, Plan 65M-4115

a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4293, (Subdivision File 19T-09002) be approved; b) That the assumption of the external aboveground and belowground municipal services within the existing Puccini Drive, Verdi Road and Vitlor Drive road allowances associated with Subdivision File 19T-09002, be approved; c) That Vitlor Drive within Block 9, Plan 65M-4293, and Puccini Drive within Block 10, Plan 65M-4293 be assumed as public highway.

a) That staff report SRPRS.18.146 regarding a Private Street Naming Application submitted by Livante Management (Hall Street) Inc. for the lands known as Part of Lot 48, Concession 1, W.Y.S. (Municipal Address: 107 Hall Street) be approved subject to the following: 1. That the street names “Doctor Jim” and “Doctor Lillian” be approved by Council and added to the Town’s Approved Street Name List for use within the applicant’s approved residential development (File Number D02-15017); 2. That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the approval of the proposed private street names.

a) That the contract for the provision of consulting services for the Urban Master Environmental Servicing Plan Update Study be awarded non- competitively to Civica Infrastructure Inc. for a cost not exceeding $196,500.00 (exclusive of taxes) pursuant to Article 7.1, Section (b)(2) and Section(a) of Part II of Appendix “B” of Procurement By-law 113-16; b) That the Mayor and the Clerk be authorized to execute any necessary documentation to affect the contract upon the written recommendation of the Commissioner of Planning and Regulatory Services.

a) That the Town acquire lands being Parts of Lots 5 and 6, Concession 2, described more particularly as Part 1, Plan 65R-29736, for nominal consideration, and: b) That, upon the written recommendation of the Commissioner of Planning and Regulatory Services, or designate; the Mayor and Clerk be authorized to execute an indemnity in favour of the Toronto and Region Conservation Authority (TRCA) for the transfer of Parts 1 and 3, Plan 65R- 29736 from TRCA to the Town with the following indemnity terms: 1. “The transferee hereby certifies and agrees that it shall fully indemnify and save harmless the Transferor form any claims, injuries, damages or costs of any nature resulting in any way, either directly or indirectly, from the above noted transaction or the carrying out of construction”; c) That the Town approve a budget in the amount of $10,000.00 for services to undertake a Stage 2 Archeological Assessment required to support the conveyance of Parts 1 and 3, Plan 65R-29736 from TRCA to the Town; d) That the source of funding for this budget be the Town Wide Engineering Services Development Charge Reserve. June 19, 2018 CW#10-18

a) That the Town Clerk be directed to undertake the process to stop up and close that portion of Prince Arthur Avenue in Registered Plan 133, designated as Parts 1 and 2 on Plan 65R-37041, and bring forward a by- law to Town Council.

a) That the proposed draft Plan of Condominium submitted by Saddlebrook Management Consultants Inc. for lands known as Part of Lots 37 and 38, Concession 1, E.Y.S. (Municipal Address: 65 Oneida Crescent), Town File D05-17005 (19CDM(R)-17005), be draft approved, subject to the following: b) That draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPRS.18.159; c) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town’s Tariff of Fees By-law.

a) That the Local Planning Appeal Tribunal be advised that Council does not support the proposed Official Plan Amendment and Zoning By-law June 19, 2018 CW#10-18 Amendment applications submitted by Vitmont Holdings (Oak Ridges) Inc. for lands known as Part of 13, Plan 202 (Municipal Address: 13042 Yonge Street), Town Files D01-15001 and D02-15006 (Related File D06-15014), for the principle reasons outlined in staff report SRPRS.18.128; b) That appropriate Town staff be directed to appear at the Local Planning Appeal Tribunal in support of Council’s decision concerning the subject applications.

a) That the property located at 24 Dunlop Street does not merit cultural heritage designation under Part IV of the Ontario Heritage Act; b) That 24 Dunlop Street be removed from the Town of Richmond Hill Inventory of Buildings of Architectural and Historical Importance; c) That the Clerk cause the Municipal Heritage Register to be updated in accordance with the requirements of the Ontario Heritage Act.

a) That staff report SRCAO.18.10 and the Strategic Plan Annual Report 2018 attached as Appendix A be approved; b) That the Strategic Plan Annual Report 2018 be posted on the Town’s website and be promoted to the community.

June 19, 2018 CW#10-18 That from July 10 to September 3, 2018 (the “Summer Recess”) and from September 25 to November 18, 2018 (the “Election Recess”), the Chief Administrative Officer be authorized to approve, grant or authorize: a) The carrying of all activities in connection with an acquisition of goods and services otherwise requiring Council approval, including authorizing; 1. any non-competitive acquisition over $100,000; and 2. scope of changes of any amount b) The execution of the Richmond Hill Office Development and Local Centre Community Improvement Plan Agreements and Cash-in-Lieu of Parking Agreements. c) The execution of Offers to Connect and Letters of Consent with Alectra Utilities (formerly known as PowerStream); d) The sale of municipal property where Council has previously considered such sale and declared the land surplus to the Town’s needs and where any offer received for such lands (which the Chief Administrative Officer is prepared to accept pursuant to this delegated authority) meets or exceeds the listing price established by the Manager of Real Estate when the lands were offered for sale, or is not more than 5% below such listing price or reserve bid, and to authorize the execution of any agreement related to such sale; e) The transfer or sale of any easement, right-of-way or other comparable limited right in or over any land owned by the Corporation or the release of any easement, right-of-way or other comparable limited right in favour of the Corpo

a) That a by-law to amend the Indemnity By-law 91-02, substantially in the form of Attachment 2 to staff report SRS.18.11, be enacted.

a) That the Richmond Hill Mobility Accessibility Foundation grant request (provided in Appendix “A” to staff report SRCFS.18.032) be received for consideration; b) That a grant in the amount of $50,000 be allocated from the Disabled Parking Reserve.

a) That the Town observe a Christmas/Holiday shutdown period in 2018 commencing on noon on Monday, December 24, 2018 through Tuesday, January 1, 2019; and b) That Access Richmond Hill (ARH) be staffed and operational on the following days and hours of operation: Thursday, December 27 (10 a.m. – 3 p.m.) Friday, December 28 (10 a.m. – 3 p.m.) Monday, December 31 (8:30 a.m. – noon) c) That for all other full time staff, in addition to being closed on Christmas Day, Tuesday, December 25, Boxing Day, Wednesday, December 26, and Tuesday January 1, the following three (3) closure days are recommended: Thursday, December 27 Friday, December 28 Monday, December 31 d) That a staff contact in key areas be identified to support the services being provided by ARH and if significant complaints or concerns are received during the closure period to determine if any action is required prior to staff returning to work; and e) That participating staff be required to make-up the three (3) day leave as follows: -by working extra time, if approved by their manager; -by applying a portion of their personal lieu time, floater days or vacation; -by taking leave without pay; or -by accumulating a portion or all of the days under the Earned Day's Off (EDO) Program, for those staff members who are eligible and authorized by their supervisors to participate in this program; and f) That where working time is accumulated and applied by staff toward the Christmas/Holiday period, the following rules apply: J

a) That the contract for the resurfacing of four (4) rubberized splash pads be awarded non-competitively to Premier Custom Surfacing Inc. at an estimated cost of $140,000 (exclusive of taxes) pursuant to Appendix “B” Part II – Single Source Acquisitions Section (a) of the Procurement By- Law 113-16; b) That the Commissioner of Community Services be authorized to execute any necessary documentation to affect the contract.

a) That the Manager, Cultural Services be authorized to submit an application to the Canada Cultural Spaces Fund for a total of $175,750.00 to be used towards the renovations to the Richmond Hill Heritage Centre; b) That the Manager, Cultural Services be authorized to act as the contact person for the Canada Cultural Spaces Fund throughout the application process; June 19, 2018 CW#10-18 c) That the Manager, Cultural Services be authorized to sign all reports pertaining to the Canada Cultural Spaces Fund grant.

a) That the correspondence from Barry Lipson, Torkin Manes LLP, dated May 28, 2018, regarding the development proposal for the Worden Lands, located at 1393 Bethesda Side Road, West Gormley Secondary Plan be received.

b) That staff be encouraged to engage with the applicant as it related to the owners of Worden Lands in order to find a common ground in respect to servicing and report back on discussions no later than the Council meeting on July 9, 2018. A recorded vote was taken: In favour: (1): Councillor Muench Opposed: (8): Mayor Barrow, Regional and Local Councillor Spatafora , Regional and Local Councillor Hogg, Councillor Beros, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan June 19, 2018 CW#10-18

That the correspondence from Joan Burt, Joan Burt Architect, dated June 18, 2018, regarding the Addendum Report to SRPRS.18.140, Notice of Intent to Demolish 24 Dunlop Street be received.

That the correspondence from Kim Short and Lisa Orchanian, School Council Co-chairs, Beynon Fields Public School, dated June 19, 2018, regarding the Roundabout Operational Review for Tower Hill Road at Selwyn Road and Rollinghill Road be received.

June 19, 2018 CW#10-18 That the correspondence from Alex Wilton, 80 Hunt Avenue, dated June 19, 2018, regarding the proposed Zoning By-law Amendment and Site Plan Applications - Pedram Mahmoudian for 79 Hunt Avenue be received.

Whereas, Town of Richmond Hill By-law 100-10 prevents the storage of commercial vehicles, and trailers supporting recreational vehicles, on private property unless such vehicles and trailers are wholly enclosed within a building; and, Whereas, the Town receives a significant number of calls related to the outdoor storage of commercial and recreational vehicles and trailers on private property; and, Whereas, a number of residents are being adversely affected by the restrictive nature of the Town’s current by-law restrictions on outdoor trailer and vehicle storage; and, Whereas, other municipalities of similar size and stage of development to Richmond Hill (including Vaughan, Markham, Mississauga, Oakville, Brampton and Burlington) typically allow some, limited form of commercial and recreational vehicle storage on private property; Therefore, be it resolved that staff report back to Council with recommendations arising from an investigation into the appropriateness of By-law 100-10 as it relates to the parking and storage of commercial and recreational vehicles on private property; and, Further, be it resolved that pending the report back to Council, staff are directed to temporarily suspend enforcement related to the outdoor storage of recreational vehicles and trailers on residential property in circumstances where there is only one recreational vehicle/trailer on the lot, which is less than 7.0 metres in length and 2.3 metres in height (with such size restrictions to exclud

That the meeting be adjourned