Council Meeting

That the agenda be adopted as distributed by the Clerk with the following addition: a) Delegation from Donna Genova, 26 Painted Rock Avenue, with respect to the Member Motion submitted by Regional and Local Councillor Chan regarding Water Leak Adjustment Program - (Item 14.1).

That the minutes of Council Meeting C#03-26 held on February 11, 2026, be adopted.

a) That staff report SRIES.26.002 regarding the 2025 Municipal Infrastructure Assumption Summary under Delegated Authority, be received.

a) That Staff Report SRPBS.26.001 regarding the Yonge Street and Garden Avenue Gateway Lighting Feature be received; and b) That staff report back to Council at a future Council meeting on proposed lighting and signage enhancements for the Dave Barrow Civic Square, including associated funding.

Whereas the Province of Ontario has announced its intention to modernize and consolidate Ontario’s Conservation Authorities to improve efficiency, consistency, and service delivery; and Whereas the City of Richmond Hill is located within the Ontario Greenbelt, the Oak Ridges Moraine Conservation Plan area, and the Rouge River watershed, where flood protection, environmental protection, and development decisions depend on strong, locally informed watershed governance; and Whereas the Toronto and Region Conservation Authority (TRCA) provides these services for Richmond Hill and is a well-established and trusted watershed agency with significant technical capacity, long-standing intergovernmental partnerships, and a broad, multi- municipal service area that already functions in many respects as a regional hub. Now Therefore Be It Resolved That the Council of the City of Richmond Hill supports the province’s goal of improving efficiency and consistency within Conservation Authorities, provided that any new regional structure serving the Toronto Region Conservation Authority area: • preserves strong watershed-based decision-making for the Oak Ridges Moraine and Rouge River system, • ensures meaningful municipal representation and funding clarity for Richmond Hill, and • maintains uninterrupted front-line flood protection, environmental review, and permitting services; and That the Toronto and Region Conservation Authority (TRCA) name, identity, boundaries, and operating continuity

Whereas in newly developed subdivisions, the responsibility for winter maintenance, including snow clearing on roads and sidewalks, rests with the developer and not the municipality; Whereas residents in these subdivisions have raised concerns that snow clearing is not being

a) That staff report SRCM.26.07 regarding York Region Municipalities Insurance Pool Program, be received; b) That Council approve the City of Richmond Hill’s participation in the York Region Municipalities Insurance Pool; c) That Council direct the Treasurer to negotiate and, if negotiations are successful, recommend for execution all required agreements with the Town of East Gwillimbury, Town of Georgina, Township of King, Town of Newmarket, York Region, and Town of Whitchurch-Stouffville to establish the Insurance Pool for a five-year term, with the option of two additional five-year extensions, on business terms satisfactory to the Treasurer and legal terms satisfactory to the City Solicitor; d) That should any negative financial or risk related changes arise that affect the provisions as outlined in staff report SRCM.26.07, staff will report back to Council for approval prior to proceeding, as determined by the Treasurer; e) That Council authorize the Mayor and City Clerk to execute any documents necessary to give effect to Richmond Hill’s participation in the Insurance Pool, including the Subscriber Agreement, upon the recommendation of the Treasurer and City Solicitor; and f) That Council appoint the Treasurer as the City of Richmond Hill’s representative on the Insurance Pool Board, consistent with the governance structure established by the participating municipalities.

That the following clause of the motion be amended to read as follows: Staff be directed to provide a memorandum outlining the following: - The number of high-water bill inquiries received over the past three to five years related to undetected leaks; - The average financial impact per occurrence; - Existing relief mechanisms currently available (e.g. payment plans, fee waivers); and - A high-level estimate of administrative and financial implications should Council wish to pursue a formal leak adjustment policy. February 25, 2026 C#04-26 And that staff report back to Council prior to considering whether a full feasibility study is warranted. Motion to Amend

Whereas the mission of the City of Richmond Hill is “where Council and staff work with the community to make decisions and deliver quality services for today and tomorrow”; Whereas the Strategic Plan 2024-2027 of Richmond Hill is based on three pillars, and Pillar 3 “Strengthening our Foundations” includes a “focus on quality customer service and a continuous improvement mindset to support innovation and be responsive to residents, stakeholders, businesses, the private sector and colleagues”; Whereas residents who receive water use statements with exceedingly high charges due to accidental, unintentional or undetected water leaks may sustain financial hardship, and have no option but to pay the billed amounts; and Whereas certain municipalities such as Vaughan, Guelph, Belleville, Georgina, Hamilton, Sarnia, London, Loyalist Township, Welland, and Peel Region have implemented assistance programs to offer relief to residents faced with unexpectedly high water bills; Now Therefore Be It Resolved That: Staff be directed to provide a memorandum outlining the following: - The number of high-water bill inquiries received over the past three to five years related to undetected leaks; - The average financial impact per occurrence; - Existing relief mechanisms currently available (e.g. payment plans, fee waivers); and - A high-level estimate of administrative and financial implications should Council wish to pursue a formal leak adjustment policy. And that staff report back to Council

That the following By-laws be approved: 18.1 By-law 3-26 - A By-Law to assume above and belowground municipal services. 18.2 By-law 9-26 - A By-Law to Assign Names to Certain Private Roads 18.3 By-law 12-26 - A By-Law to Amend By-law 93-25, as amended, of The Corporation of the City of Richmond Hill 18.4 By-law 13-26 - A By-law to Amend By-law 128-04, as amended, and By- law 55-15, as amended, of The Corporation of the City of Richmond Hill 18.5 By-Law 19-26 - A By-Law to assume aboveground and belowground municipal services. 18.6 By-law 20-26 - A By-Law to assume aboveground and belowground municipal services

February 25, 2026 C#04-26 a) That the resignation of Dariush Ebrahimi as Director of the Village of Richmond Hill Business Improvement Area (BIA) Board of Management be received; and b) That, as recommended by the Village of Richmond Hill Business Improvement Area (BIA) Board of Management at its meeting held on February 12, 2026, Sameul Sanglakhi be appointed Director of the Village of Richmond Hill Business Improvement Area (BIA) Board of Management for the remainder of the current Term of Council.

That By-law 30-26, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.