Council Meeting

That the agenda be adopted as distributed by the Clerk with the following additions: a) Correspondence regarding the proposed Zoning By-law Amendment and Draft Plan of Subdivision Applications submitted by 2539144 Ontario Inc. for 15 Colesbrook Road - (Item 13.4); b) Correspondence regarding the Member Motion submitted by Councillor Liu regarding the Renaming of Bayview Hill Community Centre Renaissance Room to “Mul Raj Sethi Room” - (Item 13.5); c) Additional Delegation - Jim Kotsopolous, JKO Planning Services Inc., regarding Item 13.2.

That the minutes of Special Council Meeting C#38-22 held on November 29, 2022 be adopted.

That the minutes of Special Council Meeting C#39-22 held on December 1, 2022 be adopted.

That the minutes of Council Meeting C#40-22 held on December 7, 2022 be adopted.

That the minutes of Council Public Meeting C#41-22 held on December 7, 2022 be adopted.

a) That SRCM.23.01 regarding Delegated Authority Winter Recess Accounting be received for information.

a) That the revised Zoning By-law Amendment and draft Plan of Subdivision applications submitted by 2539144 Ontario Inc. for the lands known as Part of Lot 13, Plan 4667 (Municipal Address: 15 Colesbrook Road), City Files D02-18021 and D03-18010, be approved, subject to the following: (i) that the subject lands be rezoned from Residential Single Family Four (R4) Zone and Residential Single Family Four (Hold) (R4(H)) Zone to Residential Multiple Family One (RM1) Zone under By-law 190-87, as amended, with site specific exceptions as set out in Appendix “B” to Staff Report SRPI.23.003; January 25, 2023 C#03-23 (ii) that prior to forwarding the amending Zoning By-law to Council for consideration and enactment, the following take place: a. that the applicant’s draft amending Zoning By-law as set out in Appendix “B” be finalized to the satisfaction of the Commissioner of Planning and Infrastructure; b. that the applicant’s Site Plan application (City File D06-18036) be substantially completed to the satisfaction of the Commissioner of Planning and Infrastructure; c. that confirmation be received that the applicant has registered restrictions over the subject lands under Section 118 of the Land Titles Act; (iii) that pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By-law to implement the proposed development on the subject lands; (iv) that the Plan of Subdivision

a) That Staff Report SRCFS.23.003 regarding a status update on pending items from the 2010 to 2014, 2014 to 2018 and 2018 to 2022 Terms of Council be received for information; b) That all pending items from the 2010 to 2014 Term of Council (Appendix A to Staff Report SRCFS.23.03) be deemed closed except for items specifically identified by Council; c) That all pending items from the 2014 to 2018 Term of Council (Appendix B to Staff Report SRCFS.23.03) be deemed closed except for items specifically identified by Council; d) That all pending items from the 2018 to 2022 Term of Council (Appendix C to Staff Report SRCFS.23.03), with the exception of items 5 and 6, be deemed closed unless specifically identified by Council; and e) That the City Clerk be directed to include items 5 and 6 from the 2018 to 2022 Term of Council Pending Items List, and any other items specifically identified by Council, on the 2022 to 2026 Term of Council Pending Items List.

That the following correspondence regarding the proposed Zoning By-law Amendment and Draft Plan of Subdivision Applications submitted by 2539144 Ontario Inc. for 15 Colesbrook Road be received: a) Amir Motahari, resident of Richmond Hill, dated January 22, 2023. b) Jacky Chi Pang Yung, 12 Colesbrook Road, dated January 22, 2023. c) Dr. Alexander Cheah, 20 Colesbrook Road, dated January 23, 2023. d) Di Xu, 10 Colesbrook Road, dated January 23, 2023. e) Yang Fang, 5 Wiley Avenue, dated January 23, 2023. January 25, 2023 C#03-23 f) Jin Wu, 7 Wiley Avenue, dated January 23, 2023. g) Guang Yang, 22 Colesbrook Road, dated January 23, 2023. h) Hui Guan, 17 Shallot Court, dated January 23, 2023. i) Jessy Tang, 18 Colesbrook Road, dated January 23, 2023. j) Dino Fragaglia, Maria Fragaglia and Laura Borello, 465 Gamble Road, dated January 23, 2023.

That the following correspondence regarding the Member Motion submitted by Councillor Liu regarding the Renaming of Bayview Hill Community Centre Renaissance Room to “Mul Raj Sethi Room” be received: a) Marj Andre, 2 Lucy Drive, received January 22, 2023.

WHEREAS the City of Richmond Hill Council and staff are committed to providing exceptional public service to our community as the Mission; WHEREAS a Service Charter codifies the commitment to deliver services to the public in an accountable, open and transparent manner; WHEREAS a Service Charter sets out clear expectations of service standards, turnaround times of applications, requests or complaints; rights and responsibilities of staff and customers or users; January 25, 2023 C#03-23 WHEREAS a Service Charter embraces the principles and practices of equitable and inclusive services to serve the diverse population respectfully and responsibility; WHEREAS a Service Charter demonstrates the promotion of user-centric service culture, and strives for continuous improvement to deliver exceptional public service; and WHEREAS a Service Charter complements the initiatives that have been undertaken to further strengthen the City’s service delivery; NOW THEREFORE BE IT RESOLVED THAT: Staff be directed to review the best practices in delivering services that promote customer satisfaction and operational efficiency and report findings at an appropriate time that aligns with the strategic planning process, operational transformation, and diversity, inclusion and equity strategy with a draft Service Charter for consideration.

Whereas the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction; Whereas FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government; and Whereas the City of Richmond Hill has been represented at the FCM Board of Directors for a number of years; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Richmond Hill endorse Deputy Mayor Godwin CHAN to stand for election on FCM’s Board of Directors for the duration of the term; and January 25, 2023 C#03-23 Council assumes all costs associated with Deputy Mayor Godwin CHAN, if elected or appointed, attending FCM’s Board of Directors and Committee meetings.

WHEREAS Mr. Raj Sethi is a long time Richmond Hill resident; WHEREAS Mr. Raj Sethi is the Founder and President of York Region Indian Seniors Club since 2006; WHEREAS Mr. Raj Sethi is the recipient of numerous community awards including Richmond Hill Volunteer Achievement Awards; Ontario Volunteer Service Award; Portraits of Giving Lifetime Achievement Award; Queen’s Diamond Jubilee Medal and more; WHEREAS Mr. Raj Sethi is a passionate Richmond Hill resident who is dedicated to serve the community especially seniors; WHEREAS Mr. Raj Sethi is heavily involved in participating various local community and social organizations, who devoted to make Richmond Hill a better place; WHEREAS Mr. Raj Sethi who celebrated his 90th birthday in 2022 and is still working full-time as a volunteer in various organizations in Richmond Hill and York Region; WHEREAS Mr. Raj Sethi is a tireless champion in the community and should be honoured to recognize his dedicated volunteer services and contribution to Richmond Hill. NOW THEREFORE BE IT RESOLVED THAT: Staff to initiate the process of renaming Bayview Hill Community Centre’s Renaissance Room to "Raj Sethi Room”.

That the following By-laws be approved: By-law 1-23 - A By-law to Amend By-law 170-08, as amended, being a by-law to Repeal and Replace Chapter 96 of the Municipal Code (Richmond Hill Business Improvement Area) By-law 2-23 - A By-law to Adopt Amendment 38 to the Richmond Hill Official Plan By-law 3-23 - A By-law to Amend By-law 66-71, as amended, of The Corporation of the City of Richmond Hill By-law 4-23 - A By-law to Amend By-law 255-96, as amended, of The Corporation of the City of Richmond Hill By-law 5-23 - A By-law to Remove Certain Lands from Part Lot Control By-law 6-23 - A By-law to Remove Certain Lands from Part Lot Control By-law 7-23 - A By-law to Remove Certain Lands from Part Lot Control By-law 8-23 - A By-law to Remove Certain Lands from Part Lot Control By-law 10-23 - A By-law to Remove Certain Lands from Part Lot Control By-law 11-23 - A By-law to Remove Certain Lands from Part Lot Control By-law 13-23 - A By-law to Adopt Amendment 39 to the Richmond Hill Official Plan By-law 15-23 - A By-law to Remove Certain Lands from Part Lot Control By-law 22-23 - A By-law to Remove Certain Lands from Part Lot Control

That Council move into closed session: a) To consider matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and to receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose, related to a proposed Ontario Land Tribunal Settlement, pursuant to Sections 239(2)(e) and (f) of the Municipal Act, 2001; b) To consider personal matters about an identifiable individual, including municipal or local board employees, and a position, plan, procedure, criteria or instruction to be applied to any negotiations

a) That the Accessibility Advisory Committee Terms of Reference, Committee Composition, be repealed and replaced with the following: ‘The membership of the Committee will be comprised as follows: • two (2) members of Council; and • between nine (9) and twelve (12) citizen members. For the purposes of these Terms of Reference, “citizen member” means a member of the Committee other than a member of Council. As required by the Accessibility for Ontarians with Disabilities Act, 2005, the majority of persons appointed to the Committee shall be persons with disabilities.’ b) That the following individuals be appointed to the Accessibility Advisory Committee for the 2022 to 2026 Term of Council: Lopa Banerjee Sherry Caldwell Maxine DiGiovanni Yuwei Lin Ted Moritsugu Barry Munro January 25, 2023 C#03-23 Lawrence Raifman Patricia Rybka Simon Waldman Shahla Yaghoubian

That By-law 25-23, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.