Council Meeting

February 26, 2025 C#05-25 a) That the Member Motion submitted by Councillor Davidson regarding a Detailed Report on Snow Cleanup Efforts in Response to Recent Extreme Weather Event, be added to the agenda as an Emergency and/or Time Sensitive Matter.

That the minutes of Council Public Meeting C#02-25 held February 11, 2025, be adopted.

a) That the minutes of Heritage Richmond Hill meeting HRH#09-24 held December 5, 2024, be adopted.

a) That staff report SRPBS.25.021 regarding Notice to Demolish the Buildings at 53 St. Laurent Drive - City File D12-07405, be received; b) That Council approve the demolition of 53 St. Laurent Drive; c) That once the buildings are demolished, 53 St. Laurent Drive be removed from Richmond Hill’s Heritage Register.

a) That staff report SRCS.25.02 regarding Blue Box Transition - Waste Collection Contract Update, be received; b) That the Mayor and the Clerk be authorized to execute any necessary documentation to amend the existing waste collection contract SS-30-17 to remove residential recycling collection services; amend the cost per tonne for organics collection; and enact a 1-year optional contract extension; February 26, 2025 C#05-25 c) That a Request for Proposal (RFP) be issued for the provision of new long-term residential waste collection services commencing in April 2028.

a) That staff report SRCS.25.05 containing various 2024 Municipal Drinking Water Reporting documents including the Summary Report required by Schedule 22 of O. Reg. 170/03 be received; b) That the “City of Richmond Hill Drinking Water Annual Report 2024” (attached as Appendix 1 to staff report SRCS.25.05) required under Section 11 of O. Reg. 170/03 be received and made available to the public on the City’s website; c) That the Quality Management System Report 2024 (attached as Appendix 2 to staff report SRCS.25.05) required by the Drinking Water Quality Management Standard, be received.

a) That staff report SRIES.25.002 regarding 2024 - Municipal Infrastructure Assumptions Summary under Delegated Authority, be received.

February 26, 2025 C#05-25 a) That the proposed name “Heron View Park” for the site described in staff report SRPBS.24.092, attached as Appendix 'A' to staff report SRPBS.25.012, be granted final approval.

a) That staff report SRPBS.25.013 regarding Federation of Canadian Municipalities Community Efficiency Financing Grant for Home Energy Retrofit Financing Program Feasibility Study be received; b) That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding between the Cities of Richmond Hill and Markham to give effect to the joint Feasibility Study as part of the Federation of Canadian Municipalities Community Efficiency Financing grant as recommended in staff report SRPBS.25.013, upon the recommendation of the Commissioner of Planning and Building Services.

a) That the Draft Plan of Condominium application submitted by 243 Sixteenth Ave. GP Inc. known as Block 1, Registered Plan 65M-4689 (municipal address: 243 16th Avenue), City File D05- 14003, be draft approved, subject to the following: i. that draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPBS.25.016; February 26, 2025 C#05-25 ii. that prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the City’s Tariff of Fees By-law; and, iii. that the Mayor and Clerk be authorized to execute the Condominium Agreement

a) That staff report SRPBS.25.018 regarding a Street Naming Application submitted by Sunny Communities Elgin Mills Inc. for the lands known as Part of Lot 26, Concession 2, E.Y.S. (municipal address: 1080 Elgin Mills Road East) be approved subject to the following: i. That the proposed private streets Gathering Lane (P) and Harry Chadwick Lane (P) be approved in accordance with staff report SRPBS.25.018; and, ii. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.25.018.

a) That staff report SRPBS.25.019 regarding a Street Naming Application submitted by 1430518 Ontario Limited for the lands known as Part of Lot 26, Concession 2, E.Y.S. (municipal address: 0 Elgin Mills Road East) be approved subject to the following: February 26, 2025 C#05-25 i. That the proposed private streets Ernest Mitchell Lane (P), Parfait Lane (P), and Damask Lane (P) be approved in accordance with staff report SRPBS.25.019; and, ii. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.25.019.

a) That staff report SRCM.25.04 regarding Provincial Housing Pledge and Federal Housing Accelerator Fund: Launch of Richmond Hill Centre Zoning By-law, be received for information.

a) That the Mayor and Clerk be authorized to execute any and all documents as may be required to implement the conveyance of an easement designated as Part 1 on Reference Plan 65R- 41234 as Part 1 (Reference Project No. 24-B8300) from the property at 64 Castleridge Drive upon the written recommendation of the City Manager.

a) That staff report SRCFS.25.001 regarding Semi Annual Report, Non Competitive Acquisitions, be received for information purposes only. February 26, 2025 C#05-25

a) That staff report SRCFS.25.005 for the Non-Competitive Acquisition of SAP Payroll Upgrade Licenses, Maintenance and Support be received; b) That a contract for the provision of licenses required for the upgrade of the City’s Payroll system on the SAP ERP Platform, including the maintenance and support for a term of four (4) years (2025 - 2028) be awarded non-competitively to SAP Canada Inc. for an acquisition value not exceeding $1,734,000 exclusive of taxes, pursuant to Appendix “B” Part I, Sections (b) and (c) of the Procurement By-law 113-16, in order to ensure compatibility with existing SAP S4HANA ERP Platform (S4HANA) software used and maintained by the City of Richmond Hill; c) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to affect the procurement of the Licenses and the contract(s).

a) That the correspondence from Ross Vaccaro, 82 Duncan Road, dated February 18, 2025, regarding the proposed Draft Plan of Condominium submitted by 243 Sixteenth Ave. GP Inc. for 243 16th Avenue, be received.

Whereas, the City of Richmond Hill is committed to fiscal responsibility, transparency, and the continuous improvement of municipal operations; and Whereas, the City strives to deliver services and projects that maximize value for taxpayers while effectively meeting the needs and expectations of the community; and Whereas, the City’s continuous improvement initiatives must play a vital role in streamlining operations, improving service delivery, and optimizing the use of taxpayer dollars; and Whereas, maintaining transparency and accountability necessitates regular reporting to City Council and residents on efficiencies, cost savings, and service improvements; and Whereas, this motion reinforces Council and the City’s commitment to fiscal responsibility, transparency, and the continuous improvement of municipal operations. Now Therefore Be It Resolved: 1. That staff be directed to prepare a presentation on Richmond Hill’s Continuous Improvement Journey, including but not limited to: • Efficiencies identified and implemented; • Service improvements achieved; • Resulting cost savings and financial impacts; • Opportunities for further enhancements; • Recommendations for sustaining and expanding continuous improvement efforts across all departments; • Ongoing and upcoming projects planned for 2025 and beyond. February 26, 2025 C#05-25 2. That the staff presentation be presented to Council by April 16, 2025 for review and discussion.

a) That staff report SRCS.25.01 regarding Blue Box Collection Changes - Non-Eligible Sources, be received; b) That the City continue providing recycling collection services, effective January 1, 2026, to: i. City Facilities; and, ii. Rateable business properties currently receiving municipal collection in the downtown core Business Improvement Area (BIA). c) That a waste management fee of $365 be implemented in 2026 for rateable business properties in the BIA that will be receiving municipal waste collection, and that this fee be reviewed and updated annually through the Tariff of Fees process to facilitate phase-in to full cost recovery. d) That the City’s Super Mailbox Recycling Program be terminated effective January 1, 2027, and an aggressive public awareness campaign be implemented in 2026 to prevent ad-mail littering when the recycling bins are removed. e) That recycling collection services be discontinued as of January 1, 2026, from the following: February 26, 2025 C#05-25 i. religious institutions currently receiving service; ii. non-profit organizations currently receiving service; and, iii. daycare providers currently receiving service. f) That collection of all waste streams be discontinued effective January 1, 2026, from industrial and commercial properties outside of the BIA currently receiving service. A recorded vote was taken on Clause a): In favour: (9): Councillor Cilevitz, Regional and Local Councillor DiPaola, Councillor Liu, Councillor Cui, Regional and L

a) That staff report SRCFS.25.007 be received; b) That staff be directed to modify current procurement practices to give effect to prioritizing Canadian goods and services by: i. Increasing the threshold for High Value Acquisition procurement to $133,800 to align with Canadian Free Trade Agreement (CFTA) thresholds; ii. Specifying goods or services that are Made In Canada where they are available to meet functional requirements and are within budget for any procurement values below Canada European Union Comprehensive Economic and Trade Agreement (CETA) Thresholds; c) That the City Clerk be authorized to include any by-law or by-laws required to amend the City’s Procurement By-law on a future Council agenda in order to effect the actions set out in b) without any prior consideration; February 26, 2025 C#05-25 d) That staff be authorized to explore ways the City can best support the Richmond Hill business community when the impacts of tariffs begin to affect local businesses and; e) That staff be directed to continue to monitor the proposed tariffs and report to Council as necessary regarding the impacts to the City.

a) That the correspondence from Penny Alexopoulos, Chair, Village of Richmond Hill BIA, dated February 24, 2025, regarding Blue Box Collection Charges - Non-Eligible Sources, be received.

Whereas municipalities face growing infrastructure needs, including roads, bridges, public transit, water systems, and other critical services, which are essential to community well-being and economic development; and Whereas the current sources of municipal revenue, including property taxes and user fees, are insufficient to meet these increasing demands for infrastructure investment; and Whereas the Province of Ontario currently collects the Land Transfer Tax (LTT) on property transactions in municipalities across the province, generating significant revenue that is not directly shared with municipalities; and Whereas the Federal Government collects the Goods and Services Tax (GST) on property transactions, a portion of which could be directed to municipalities to address local infrastructure needs; and February 26, 2025 C#05-25 Whereas redistributing a portion of the Provincial Land Transfer Tax and GST to municipalities would provide a predictable and sustainable source of funding for local infrastructure projects without creating a new tax burden on residents or homebuyers; and Whereas a redistribution of a portion of the existing Land Transfer Tax and GST would allow municipalities to better plan and invest in long-term infrastructure initiatives, supporting local economic growth and improving the quality of life for residents; and Now Therefore Be It Resolved: a) That Richmond Hill Council formally requests the Provincial Government to consider redistributing a portion

Whereas the City of Richmond Hill experienced an unprecedented snowfall of approximately 70 cm over the course of 12 days, significantly impacting roads, sidewalks, windrow services and residents’ safety and mobility; and Whereas timely communication regarding snow removal operations is critical to ensuring public safety, managing resident expectations, and allocating resources efficiently; and Whereas it is in the public interest to assess and review the City's response to this extreme weather event to identify successes, challenges, and areas for improvement in future snow removal operations. Now Therefore, be it resolved: a) That Council during this meeting discuss the impact of the significant snowfall in February 2025.

That the following By-laws be approved: 18.1 By-law 2-25 - A By-law to Designate 13 Church Street South (Graham- Young House) Under the Ontario Heritage Act 18.2 By-law 3-25 - A By-law to Designate 11644 Leslie Street (Horner House) Under the Ontario Heritage Act 18.3 By-law 4-25 - A By-law to Designate 159 Mill Street (Thomas Smith House) Under the Ontario Heritage Act 18.4 By-law 5-25 - A By-law to Designate 55 Richmond Street (Maple Villa) Under the Ontario Heritage Act 18.5 By-law 6-25 - A By-law to Designate 35 Wright Street (Enfield: The Edith (Littlefield) and Harry Endean House) Under the Ontario Heritage Act 18.6 By-law 15-25 - A By-law to Assign Names to Certain Private Roads 18.7 By-law 16-25 - A By-law to Remove Certain Lands from Part Lot Control February 26, 2025 C#05-25 18.8 By-law 17-25 - A By-law to Remove Certain Lands from Part Lot Control 18.9 By-law 18-25 - A By-law to Establish Lands as Public Highway 18.10 By-law 35-25 - A By-law to Remove Certain Lands from Part Lot Control

a) That the direction to staff in the Recommendations section of confidential closed session staff report SRCFS.25.009 be approved. b) That the direction to staff and confidential closed session staff report SRCFS.25.009 remain confidential.

That By-law 36-25, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned. February 26, 2025 C#05-25

That the minutes of Council Meeting C#03-25 held February 12, 2025, be adopted.

That Clause d) of the motion be amended to read as follows: “d) That the City’s Super Mailbox Recycling Program be terminated effective January 1, 2026, and an aggressive public awareness campaign be implemented in 2025 to prevent ad-mail littering when the recycling bins are removed.” A recorded vote was taken: In favour: (4): Councillor Thompson, Regional and Local Councillor Chan, Councillor Cui, Councillor Cilevitz