Council Meeting

1) Delegation – Art Lambert, Christian Orthordox Cemetery, regarding the request of the Christian Orthodox Cemetery Inc., for the City’s consent to be exempted from the requirement – (Closed Session Item 19.1 b); 2) Memorandum from Gus Galanis, Acting Commissioner, Planning and Building Services, dated November 22, 2023, regarding Response to Committee Members Comments and Questions Regarding Official Plan Amendment 18.7 (Newkirk Local Centre) – (Item 15.7); 3) Memorandum from Gus Galanis, Acting Commissioner, Planning and Building Services, dated November 22, 2023, regarding Response to Committee Members Comments and Questions Regarding Official Plan Amendment 18.8 (Oak Ridges Local Centre) – (Item 15.8).

That the minutes of Special Council Meeting C#38-23 held on November 7, 2023, be adopted.

That the minutes of Council Meeting C#39-23 held on November 8, 2023, be adopted.

a) That the minutes of Economic Development Committee meeting EDC#01-23 held March 28, 2023, be adopted.

a) That the minutes of Accessibility Advisory Committee meeting AAC#03- 23 held September 28, 2023, be adopted.

That the minutes of Audit Committee meeting A#02-23 held November 14, 2023, be adopted as circulated and the following recommendations be approved:

a) That all capital projects listed in Appendix “A” to Staff Report SRCFS.23.055: i. Be closed ii. Projects with a net surplus of $4.08 million be returned to sources as identified; and b) That Budget and Funding Adjustments in the amount of $0.39 million returned to sources as identified in Appendix “B” to Staff Report SRCFS.23.055, be approved; c) That the Status of Capital Projects List in Appendix “F” to Staff Report SRCFS.23.055, be received.

a) That taxes amounting to $23,721.65 be written off pursuant to the provisions of Section 357 of the Municipal Act, 2001; b) That taxes amounting to $20,073.67 be written off pursuant to the provisions of Section 358 of the Municipal Act, 2001; November 22, 2023 C#41-23 c) That applicable penalty and interest be adjusted accordingly; d) That the Treasurer be directed to adjust the accounts receivable accordingly.

a) That staff report SRPBS.23.029 regarding Request for Approval, OPA 18.7 Newkirk Local Centre, be received; b) That Official Plan Amendment 18.7, attached as Appendix 'A' to staff report SRPBS.23.029, be adopted and that the City’s Official Plan be amended in accordance with the policy changes and modifications set out in OPA 18.7; c) That following adoption of Official Plan Amendment 18.7 by City Council, a copy of the amendment be forwarded to York Region as the approval authority for consideration and approval.

a) That staff report SRPBS.23.030 regarding Request for Approval, OPA 18.8 Oak Ridges Local Centre, be received. b) That Council adopt Official Plan Amendment 18.8 (attached as Appendix 'A' to SRPBS.23.030), and that the City’s Official Plan be amended in accordance with the modifications set out in OPA 18.8; c) That following adoption of the Official Plan Amendment 18.8 by City Council, a copy of the amendment be forwarded to York Region as the approval authority for consideration and approval.

a) That staff report SRPBS.23.020 regarding a Street Naming Application submitted by Countrywide Homes (Jefferson) Inc. and Giueseppina Brunetto for the lands known as Lots 1 to 5, Plan 9597, Lots 11, 15 to 18, 20 to 24, 27 and 28, Plan 1916 and Lot 3, Plan 65M-2071 (municipal addresses: 30 Beech Avenue, 211-305 Jefferson Sideroad, 196-288 and 307 Harris Avenue) be approved subject to the following: i. That the proposed streets James Pollard Drive, Moose Avenue, and Flower Court be approved in accordance with staff report SRPBS.23.020; and ii. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.23.020.

a) That the Zoning By-law Amendment application submitted by Carefirst Seniors and Community Services Association for the lands known as Part of Lot 20, Concession 3, E.Y.S. (municipal address 9893 Leslie Street), City File D02-20015 be approved, subject to the following: i. that the subject lands be rezoned from High Performance Commercial Industrial Historic ((MC-1 (HIS)) Zone under By- law 413-90, as amended, to Institutional (INST) Zone and Open Space (OS) Zone under By-law 2325-68, as amended, November 22, 2023 C#41-23 with site-specific provisions as set out in Appendix “C” to Staff Report SRPBS.23.021; ii. that prior to the final amending Zoning By-law being brought forward to Council for consideration and enactment, the following take place: a. that the related Site Plan Application (City File SP-23- 0008) be substantially completed to the satisfaction of the Commissioner of Planning and Building Services; b. that the draft Zoning By-law attached hereto as Appendix “C” be finalized and updated to address the comments in Staff Report SRPBS.23.021 to the satisfaction of the Commissioner of Planning and Building Services; b) That pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By-law to implement the proposed development on the subject lands; and, c) That the authority to assign municipal servicing allocation to the proposed development to be construct

a) That the Mayor and Clerk be authorized to execute an Agreement with respect to the improvements to the City-owned parkland adjacent to 95 Oneida Crescent and 105 Oneida Crescent with all the requisite parties as described in staff report SRPBS.23.039 upon the written recommendation of the Commissioner of Planning and Building Services.

a) That the proposed 2024 Council and Committee meeting schedule as set out in Appendix ‘A’ to staff report SRCFS.23.057 be approved.

a) That a contract for the provision of water meter supply, installation, maintenance and reading be awarded non- competitively to Neptune Technology Group Canada Co. pursuant to Appendix “B” Part I Section (c) of the Procurement By-law 113- 16; b) That the contract award be for an acquisition value not exceeding $1,650,000 exclusive of H.S.T., pursuant to and for a term of one year, commencing January 1, 2024, and ending December 31, 2024; c) That the Commissioner of Corporate and Financial Services be authorized to execute any necessary documentation to effect the contract.

a) That staff report SRCFS.23.045 regarding Stormwater Rate Structure Review be received; b) That Council approve the proposed refinements to the Stormwater Management Rate Structure, as outlined in staff report SRCFS.23.045; November 22, 2023 C#41-23 c) That staff be directed to include in the 2024 Draft Stormwater Management Services Budget for Council’s consideration, an increase in the Stormwater Management rates to generate additional revenues and provide much needed funding contribution to the reserve fund to ensure long term financial sustainability for Stormwater related infrastructure; d) That staff be directed to undertake a Stormwater Management Financial Plan along with a Water and Wastewater Financial Plan and report back to Council by the 3rd quarter of 2024; e) That staff be directed to include in the 2024 Draft Stormwater Management Services Budget, a reward program for residents acting as good ambassadors with respect to stormwater management; f) That By-Law 99-23, attached as Appendix 'A' to staff report SRCFS.23.045, be enacted to adopt the 2024 Stormwater Management Rate Structure.

a) That Council receive, for information, the outcome of contract discussions associated with the transition of Ontario’s Blue Box Program to Producers, effective January 1, 2026 as outlined in staff report SRCS.23.23; b) That the City of Richmond Hill not pursue Circular Materials upcoming Request for Proposal (RFP) for collection of blue box materials on behalf of Producers for the York Region catchment area beginning January 1, 2026; c) That staff report back to Council with options and costs for post- transition collection of blue box materials from non-eligible sources; d) That the expansion of the City’s super mailbox recycling program be put on hold until post-transition costs to deliver this service are obtained and a decision by Council is made on this program; e) That the Mayor be directed to send a letter expressing Council’s concerns with the Blue Box Transition Program to the Minister of November 22, 2023 C#41-23 Environment, Conservation and Parks, Association of Municipalities Ontario, Ontario Big City Mayors, York Region and local Richmond Hill Members of Provincial Parliament.

a) That the contract for the acquisition of 17 replacement trailers be awarded non-competitively to Bluewater Trailers Sales Ltd. at a cost not exceeding $186,000 (exclusive of taxes), pursuant to Appendix “B”, Part II, section (a) of Procurement By-Law 113-16; b) That the Commissioner of Community Services be authorized to execute any and all necessary documentation to affect the contract.

a) That the Commissioner of Community Services be authorized to: i. execute a Municipal Access Agreement with telMAX Inc.; and ii. negotiate and execute Municipal Access Agreements with other telecommunication service providers.

a) That the speed limit, parking and traffic control regulation changes outlined in staff report SRIES.23.003, at the November 22nd, 2023 be approved; November 22, 2023 C#41-23 b) That By-Law 111-23, attached as Appendix '7' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council meeting for enactment to amend Municipal Code Chapter 1126 in order to reduce the speed limit on various City of Richmond Hill roads to 40 km/h; c) That York Regional Police be advised of the new reduced posted speed limits and be requested to provide enforcement along the roads as resources permit; d) That By-Law 112-23, attached as Appendix '8' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council meeting for enactment to amend Municipal Code Chapter 1116, in order to implement the changes to parking regulations outlined in this staff report; e) That By-Law 113-23, attached as Appendix '9' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council meeting for enactment to amend Municipal Code Chapter 1128, in order to implement the changes to intersection traffic control outlined in this staff report; f) That By-Law 114-23, attached as Appendix '10' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council Meeting for enactment to amend Municipal Code Chapter 1135 in order to implement the changes to U-turn prohibitions outlined in this staff report.

That the following correspondence regarding OPA 18.7 Newkirk Local Centre be received: 1. Jeff Thompson, Senior Planner, Planning Policy and Regulation, Toronto and Region Conservation Authority, dated July 4, 2023. November 22, 2023 C#41-23 2. Jordan Cook, Planner, Planning and Property Development Services, York Region District School Board, dated September 20, 2023. 3. Chris Pereira and Courtney Mark, MBPD Limited, dated November 7, 2023.

That the following correspondence regarding OPA 18.8 Oak Ridges Local Centre be received: 1. Jeff Thompson, Senior Planner, Planning Policy and Regulation, Toronto and Region Conservation Authority, dated July 4, 2023. 2. Jordan Cook, Planner, Planning and Property Development Services, York Region District School Board, dated September 20, 2023.

That the following additional correspondence regarding OPA 18.7 Newkirk Local Centre be received: 1. Tak Amiri, 207-21 Dunlop Street, dated November 13, 2023. 2. Lincoln Lo, Malone Given Parsons Ltd., dated November 14, 2023.

a) That the York Region Briefing Note, submitted by Kyle Catney, Director, Transit Operations, York Region Transit, dated November 22, 2023 regarding York Region Transit's 2024 Transit Initiatives for the City of Richmond Hill, be received for information with thanks.

a) That the correspondence from Kim Empringham, York Region Federation of Agriculture, dated November 15, 2023, regarding Stormwater Rate Structure Review, be received.

a) That the Memorandum from Gus Galanis, Acting Commissioner, Planning and Building Services, dated November 22, 2023, regarding Response to Committee Members Comments and Questions Regarding Official Plan Amendment 18.7 (Newkirk Local Centre), be received.

a) That the Memorandum from Gus Galanis, Acting Commissioner, Planning and Building Services, dated November 22, 2023, regarding Response to Committee Members Comments and Questions Regarding Official Plan Amendment 18.8 (Oak Ridges Local Centre), be received.

That a Closed Session Agenda Item be added to the November 22, 2023 Council agenda to consider personal matters about identifiable individuals, and labour relations or employee negotiations related to the employment of Executive Level Staff (Sections 239(2)(b) and 239(2)(d) of the Municipal Act, 2001).

That the following By-laws be approved: 18.1 By-law 100-23 - A By-law to Levy for Taxes Prior to the Adoption of Budget Estimates 18.2 By-law 103-23 - A By-law to Remove Certain Lands from Part Lot Control 18.3 By-law 107-23 - A By-law to Adopt Amendment 18.7 to the Richmond Hill Official Plan 18.4 By-law 108-23 - A By-law to Adopt Amendment 18.8 to the Richmond Hill Official Plan 18.5 By-law 111-23 - A By-law to amend Schedule "A", as amended, being Chapter 1126 of the City of Richmond Hill Municipal Code, relating to the Speed of Motor Vehicles 18.6 By-law 112-23 - A By-law to amend Chapter 1116 of the City of Richmond Hill Municipal Code, being By-law 402-89, as amended, relating to parking regulation 18.7 By-law 113-23 - A By-law to amend Schedule "A", as amended, being Chapter 1128 of the City of Richmond Hill Municipal Code, relating to the erection of stop signs 18.8 By-law 114-23 - A By-law to amend Chapter 1135 of the City of Richmond Hill Municipal Code, relating to U-turn prohibitions 18.9 By-law 127-23 - A By-law to establish lands as public highway 18.10 By-law 130-23 - A By-law to Remove Certain Lands from Part Lot Control

November 22, 2023 C#41-23 That Council move into Closed Session: a) To consider matters related to labour relations or employee negotiations with respect to Administrative Employees and Members of Council (Section 239(2)(d) of the Municipal Act, 2001). b) To consider matters related to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and related to the request of the Christian Orthodox Cemetery Inc. for the City’s consent to be exempted from the requirement, pursuant to the Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, to have a $165,000 care and maintenance fund for the Headford United Church Cemetery - 9550 Leslie St., Richmond Hill – Ward 3 (Section 239(2)(f) of the Municipal Act, 2001). c) To consider personal matters about identifiable individuals, and labour relations or employee negotiations related to the employment of Executive Level Staff (Sections 239(2)(b) and 239(2)(d) of the Municipal Act, 2001) - (refer to Agenda Item 16.1).

a) That Council approve a 2.0% increase to the City’s Non-Union Administrative Employees salaries effective on January 1, 2024. November 22, 2023 C#41-23 b) That Council approve a 2.0% increase to the Members of Council annual remuneration effective on January 1, 2024. c) That paragraph 2 of By-law 102-22, being A By-law Authorization and Payment of Remuneration of Members of Council for the 2022 to 2026 Term of Council, be amended to read as follows: “That the annual remuneration of the Mayor, Regional and Local Councillors and Ward Councillors

That By-law 135-23, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.

That the Report from Grant Thornton LLP, regarding Audit Strategy for the year ended December 31, 2023, be received.

That the following additional correspondence regarding OPA 18.8 Oak Ridges Local Centre be received: 1. Mason Sanglakhi, 200-10212 Yonge Street, dated June 16, 2023 and received June 20, 2023. 2. Ian Andres, Goodmans LLP, dated November 13, 2023. 3. Lauren Capilongo, Malone Given Parsons Ltd., dated November 14, 2023. 4. Azar Davis, Zelinka Priamo Ltd., dated November 14, 2023.