Council Meeting

That the agenda be adopted as distributed by the Clerk with the following changes: a) Presentation by Darlene Joslin, Acting City Manager, titled "COVID-19 Update to Council: Planning for a gradual, safe reopening" – (Item 11.2) b) Verbal Update by Stephen Huycke, City Clerk, regarding Mayor Barrow’s Medical Leave of Absence– (Item 13.8) c) Petition submitted by Marian Nalley, on behalf of the Council Accountability Group Richmond Hill Inc., regarding Municipal Elections - Voting Methods – (Item 13.9) d) Withdraw delegation from Joanna Fast, Evans Planning Inc., regarding the proposed Official Plan and Zoning By-law Amendments for the Lake Wilcox Special Policy Area - (Proposed By-laws 64-21 and 65-21)

That the minutes of Special Council Meeting Education and Training C#25-21 held on May 17, 2021 be adopted.

That the minutes of Council Public Meeting C#26-21 held on May 19, 2021 be adopted.

That the minutes of Council Meeting C#27-21 held on May 26, 2021 be adopted.

a) That the presentation by Darlene Joslin, Acting City Manager, titled "COVID-19 Update to Council: Planning for a gradual, safe reopening", be received with thanks; b) That, in response to the ongoing COVID-19 pandemic, Council endorse and, where required, approve the reopening plan and recommendations in City Manager’s June 9, 2021 Council presentation, titled “COVID-19 Update to Council: Planning for a gradual, safe reopening”, including, but not limited to, the recommendation to reopen the Main Municipal Offices June 9, 2021 C#29-21 and the Operations Centre to the public for in-person services beginning in September, if permitted under the provincial framework and other applicable regulations or health and safety guidelines.

a) That the minutes of the David Dunlap Observatory Park Project Steering Committee meeting DDOP#01-19 held April 24, 2019, be adopted.

a) That staff report SRPI.21.061 regarding the Richmond Hill David Dunlap Observatory Park Early Priorities Project Update be received; b) That the David Dunlap Observatory Park Project Steering Committee recommend continued support of the David Dunlap Observatory Project; June 9, 2021 C#29-21 c) That the 10 Year Capital forecast include the early priorities identified in staff report SREIS.19.007 with an extended timeframe for implementation following the outcome of the Capital Sustainability Steering Committee review; d) That staff continue with the implementation of the early priorities as well as the woodlot restoration work approved through the Corsica development agreement.

a) That Staff Report SRPI.21.075 regarding the 2021 Asset Management Plan, be received; b) That the City’s 2021 Asset Management Plan, Attachment 'A' to Staff Report SRPI.21.075, be approved.

a) That the revised Zoning By-law Amendment and draft Plan of Subdivision applications submitted by 2468390 Ontario Inc. for lands known as Part of Lot 26, Concession 2, E.Y.S. (Municipal Address: 850 Elgin Mills Road East), City Files D02-16010 and D03-16004, be approved, subject to the following: i. that the subject lands be rezoned from Rural Residential Four (RR4) Zone under By-law 2325-68, as amended, to Institutional (INST.) Zone under By-law 2325-68, as amended, Residential Wide Shallow Two (RWS2) Zone and Open Space (O) Zone under By-law 55-15, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in Staff Report SRPI.21.053; June 9, 2021 C#29-21 ii. that Blocks 1, 4 and 5 on the draft Plan of Subdivision be designated as a “Class 4 Area” as defined by the Ontario Ministry of the Environment, Conservation and Parks in its “Environmental Noise Guideline: Stationary and Transportation Noise Sources – Approval and Planning (Publication NPC-300)”; iii. that the Plan of Subdivision as depicted on Map 6 to Staff Report SRPI.21.053 be draft approved subject to the conditions set out in Appendix “C” hereto; iv. that prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law; b) That Site Plan Control By-law 137-09, as amended, be further amended to include the subject lands within a Site Plan Control Area for the purposes of securing the applican

a) That Staff Report SRPI.21.051 regarding the Official Plan Amendment and Zoning By-law Amendment for the Lake Wilcox Special Policy Area be received; b) That Council adopt Official Plan Amendment 22 (OPA 22) with respect to the Lake Wilcox Special Policy Area (attached as Appendix A to SRPI.21.051); c) That Council enact By-law 64-21 to amend Zoning By-law 256-88 in order to implement OPA 22 (attached as Appendix B to SRPI.21.051); June 9, 2021 C#29-21 d) That City staff be directed to submit a request for approval of Official Plan Amendment 22 to the Region of York.

a) That staff report SRCFS.21.025 regarding Municipal Elections - Voting Methods; Compliance Audit Committee; and Use of Corporate Resources Policy, be received; b) That Council, pursuant to section 42(1)(a) of the Municipal Elections Act,1996 (the “Act”), enact By-law 74-21 (Attachment A), to authorize the use of optical scanning vote tabulators for all municipal and school board elections and By-elections held in the City of Richmond Hill in such manner as determined by the City Clerk; c) That Council, pursuant to section 42(1)(b) of the Act, enact draft By-law 75-21 (Attachment B) to authorize the use of Internet Voting (also known as online voting) as a voting method that is in addition to optical scan tabulators, for all municipal and school board elections and By-elections held in the City of Richmond Hill in such manner as determined by the City Clerk; d) That, in respect to the establishment of a compliance audit committee required under Section 88.37 of the Act: i. Council approve the establishment of a joint compliance audit committee for the 2022 to 2026 Term of Council with other interested York Region municipalities and the process for establishing the joint compliance audit committee as generally described in Staff Report SRCFS.21.025; ii. In the event that no other York Region municipality decides to participate in a joint compliance audit committee, Council direct the City Clerk to recruit members of a Richmond Hill Compliance Audit Committee for the 2022–2026

That the month of June 2021 be proclaimed as Brain Awareness Month in the City of Richmond Hill.

a) That the petition submitted by Marian Nalley, 406-249 Major Mackenzie Drive East, on behalf of the Council Accountability Group Richmond Hill Inc. (CAG), received June 8, 2021, regarding Municipal Elections - Voting Methods; Compliance Audit Committee; and Use of Corporate Resources Policy, be received.

Whereas, a discussion regarding an identifiable individual or individuals within the organization of the City of Richmond Hill is required; and Whereas, the protection of the individual or individuals privacy is of the utmost importance to the City of Richmond Hill; and Whereas, the Municipal Act permits Council to discuss personal matters about identifiable individuals in a closed session meeting in order to protect the individual or individuals privacy Therefore, be it resolved that; That Council approve resolving into a closed session meeting to discuss personal matters of an identifiable individuals at the June 9, 2021 Council meeting. A recorded vote was taken: In favour: (4): Regional and Local Councillor Perrelli, Councillor Liu, Councillor Beros, Councillor Muench June 9, 2021 C#29-21 Opposed: (4): Acting Mayor DiPaola, Councillor West, Councillor Chan, Councillor Cilevitz

That the following By-laws be approved: 16.1 By-law 44-21 - A By-law to Amend By-law 313-96, as amended, of The Corporation of the City of Richmond Hill and By-law 1275, as amended, of the former Township of King 16.2 By-law 64-21 - A By-law to Amend By-law 256-88 of The Corporation of the City of Richmond Hill, as amended 16.3 By-law 65-21 - A By-law to Adopt Amendment No. 22 to the Richmond Hill Official Plan 16.4 By-law 66-21 - A By-law to Amend By-law 2325-68, as amended, of the former, Township of Markham and By-law 55-15, as amended, of the Corporation of the City of Richmond Hill 16.5 By-law 74-21 - A By-law to authorize the use of voting and vote counting equipment, namely optical scan vote tabulators, for municipal and school board elections and by-elections 16.7 By-law 77-21 - A By-law to Remove Certain Lands from Part Lot Control

That Council move into closed session: a) To consider matters related to the receiving of advice that is subject to: solicitor-client privilege, including communications necessary for that purpose; and related to potential litigation affecting the municipality regarding the construction of the Oak Ridges Community Centre (Section 239(2)(e) and (f) of the Municipal Act, 2001, S.O; 2001, c. 25).

That By-law 82-21, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned. June 9, 2021 C#29-21

That the presentation by Paolo Masaro, Executive Director, Infrastructure and Engineering Services; and Steve Tsenis, Manager, Corporate Asset Management, regarding City's 2021 Asset Management Plan, be received with thanks.