Council Meeting

That the agenda be adopted as distributed by the Clerk.

That the minutes of Council Meeting C#31-23 held September 27, 2023, be adopted.

October 11, 2023 C#34-23 That the minutes of Special Council Meeting C#32-23 held October 3, 2023, be adopted.

a) That the minutes of Accessibility Advisory Committee meeting AAC#02- 23 held June 8, 2023, be adopted.

a) That staff report SRCFS.23.042 regarding the 2023 Operating Forecast be received for information purposes; October 11, 2023 C#34-23 b) That staff be directed to report back on the advisability and effectiveness of investing a portion of the 2023 Operating Surplus to hire additional contract staff resources to effectively and materially advance and accelerate the building of housing that meets the Region of York’s definition of affordable, the purpose of this initiative being within the jurisdiction and power afforded to municipalities, to find ways to see built in the near future, more housing that is affordable to more people for our current and future residents, and to assist Richmond Hill in meeting our Provincial Housing Pledge; and c) That staff report back to Council through the 2024 Operating Budget process.

a) That the 2024 Budget Consultation be

a) That the proposed fees set out in draft By-law 94-23, attached as Appendix 'D' to staff report SRCFS.23.041, be adopted; b) That Council approve that the Tariff of Fees By-Law be amended to delegate fee indexing to the Treasurer.

a) That the sole source renewal of SAP software licenses, maintenance and support be awarded non-competitively to SAP Canada Inc. for a contract duration of five (5) years and a cost not exceeding $2,961,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing SAP software used and maintained by the City of Richmond Hill staff; b) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to effect the contract(s).

a) That the sole source renewal of Tax Manager licenses, maintenance and support be awarded non-competitively to the City of Mississauga for a contract duration of five (5) years and a cost not exceeding $1,037,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing TXM software used and maintained by the City of Richmond Hill staff; b) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to effect the contract(s).

October 11, 2023 C#34-23 a) That the timing for Area Specific Development Charge payments for Subdivision File 19T-11004 be delayed until execution of site plan or subdivision agreements for development Blocks within 19T- 11004 after registration of the plan for 19T-11004; b) That the Subdivision Agreement for 19T-11004 to be executed by the Mayor and Clerk include provisions to reflect this delayed timing for Area Specific Development Charge payments upon the written recommendation of the Director of Financial Services and Treasurer.

a) That staff report SRCS.23.18 regarding the 2023 Richmond Hill Age-Friendly Community Strategy be received; b) That the 2023 Richmond Hill Age-Friendly Community Strategy, attached as Appendix 'A' to staff report SRCS 23.18, be approved.

a) That staff report SRIES.23.002 regarding Provincial Legislative Changes to the Consolidated Linear Infrastructure Environmental Compliance Approval Process and Delegated Authority, be received for information; b) That Council delegate signing authority to the Manager of Water Resources, Director of Infrastructure Planning and Development Engineering, and the Executive Director of Infrastructure and Engineering Services as it pertains to applications and approvals for the City’s drinking water, wastewater and stormwater management systems under the Province’s Consolidated Linear Infrastructure Compliance Approval process (CLI-ECA). October 11, 2023 C#34-23

a) That staff report SRPBS.23.008 regarding the Urban Forest Management Plan Progress Update, 2020 to 2022, and the attached Urban Forest Management Plan Progress Tracker (2020- 2022) and Urban Forest Study Fact Sheets, be received for information.

a) That staff report SRCM.23.16 regarding Streamline Development Approval Fund Final Reporting be received for information.

a) That Staff Report SRPBS.23.019 regarding a Street Naming Application submitted by Ramin Jalalpoor for the lands known as Part of Lots 11, 12, 13, 32, 35 and 36, and All of Lots 33 and 34, Plan 3805 and Part of Lots 13 and 53, Plan 3806 (Municipal Addresses: 265 and 305 16th Avenue and 86, 92, 94, 98, 102 and 106 Duncan Road) be approved subject to the following: i. That the proposed street Lloyd Hill Lane and Imogene Court be approved in accordance with SRPBS.23.019; and, ii. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with SRPBS.23.019. October 11, 2023 C#34-23

That the following By-law be approved: By-law 102-23 - A By-law to Remove Certain Lands from Part Lot Control

That Council move into Closed Session: a) To consider matters regarding a proposed or pending acquisition or disposition of land by the municipality or local board in Ward 4, pursuant to Section 239(2)(c) of the Municipal Act, 2001.

That By-law 120-23, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.

That the lands owned by the City described as 36 Wright Street, Richmond Hill be declared surplus to the City’s needs and that, pursuant to the City’s Sale and Other Disposition of Land Policy, Part 1, Paragraph 2, the City’s Clerk be directed to give public notice; b) That the Mayor and Clerk be authorized to execute the Lease and such further documentation as may be required to implement the lease of 36 Wright Street, Richmond Hill to Hill House Hospice upon the written recommendation of the City Manager; and c) That Council approve $75,000 from the Property Divestiture and Acquisition Reserve to procure external legal and/or consulting services to support the confidential negotiation of a lease agreement with the Hill House Hospice for the 36 Wright Street, Richmond Hill.