Council Meeting

That the agenda be adopted as distributed by the Clerk with the following addition: a) Memorandum from Stephen M.A. Huycke, Director of Legislative Services/City Clerk, dated November 21, 2022, regarding York Region Council Decision, Bill 23, More Homes Built Faster Act 2022 - (Item 13.3). November 23, 2022 C#36-22

That the minutes of Special Council Meeting C#31-22 held on September 7, 2022 be adopted.

That the minutes of Council Public Meeting C#32-22 held on September 7, 2022 be adopted.

That the minutes of Special Council Meeting C#33-22 held on September 13, 2022 be adopted.

That the minutes of Council Meeting C#34-22 held on September 14, 2022 be adopted.

a) That staff report SRCM.22.06 regarding Delegated Authority Election Recess Accounting, be received for information.

a) That the proposed 2023 Council and Committee meeting schedule as set out in Appendix ‘A’ to staff report SRCFS.22.028 be approved with the following changes beginning in March 2023: i. Council meetings be scheduled to begin at 10:00 a.m. ii. Committee of the Whole meetings be scheduled for 10:00 a.m. on the Wednesday prior to a regular Council Meeting, with any necessary adjustments for holidays and March Break. iii. Council Public Meetings be changed to the first and third Tuesdays of the month at 7:30 p.m. b) To ensure that delegations are heard in a timely manner at Committee of the Whole and Council meetings, all registered delegations shall be heard at the same time prior to consideration of any Agenda Item that was identified for separate discussion. c) That, notwithstanding paragraph 7.1.3(a) of the Procedure By-law, the Chair of the Committee of the Whole for the 2022 to 2026 Term of Council shall be: November 23, 2022 C#36-22 Member of Council Dates Regional & Local Councillor March 1, 2023 to July 31, 2023 Godwin Chan Regional & Local Councillor Joe August 1, 2023 to January 31, DiPaola 2024 Ward 1 Councillor Carol Davidson February 1, 2024 to July 31, 2024 Ward 2 Councillor Scott August 1, 2024 to December Thompson 31, 2024 Ward 3 Councillor Castro Liu January 1, 2025 to June 30, 2025 Ward 4 Councillor Simon Cui July 1, 2025 to November 30, 2025 Ward 5 Councillor Karen Cilevitz December 1, 2025 to April 30, 2026 Ward 6 Councillor Michael Shiu May 1, 2026 to Nove

WHEREAS on October 25, 2022, the Government of the Province of Ontario introduced Bill 23, the More Homes Built Faster Act 2022; WHEREAS the purpose of the Act is to establish significant changes to the development approval process with the goal of facilitating the construction of 1.5 million new homes Province wide by 2031; WHEREAS Bill 23 is the third in a series of steps recently initiated by the Government of Ontario to make changes to the Planning Act and other November 23, 2022 C#36-22 legislation intended to streamline the development approval process and increase the supply of homes; WHEREAS Bill 23 passed second reading and was

Whereas, Campaign contributions made by citizens to any municipal candidate are not eligible for either a provincial or federal tax credit; and November 23, 2022 C#36-22 Whereas, the lack of a tax credit for contributions may be considered as an impediment which limits the ability of municipal candidates to raise funds for their campaign; and Whereas, an increasing number of municipalities, including Markham, Oakville, Toronto, and many others in Ontario, have developed Campaign Rebate programs designed to encourage citizens to donate to candidates of their choice during the municipal election; and Whereas, the majority of the current municipal Campaign Rebate programs are established at the beginning of a municipal election cycle, to enable the required funding to be accumulated over a four year budgeting cycle; and Whereas, various municipalities have adopted different program elements including different rebate levels, different criteria for candidates to apply for the program, different criteria for citizens to qualify for the rebate program, etc.; and Whereas, it is recognized that there would be a requirement to ensure that appropriate systems and staffing would be in place to manage any such Contribution Rebate Program for Richmond Hill. Now Therefore Be It Resolved: a) That Staff be asked to report back to Budget Committee of the Whole on options to establish a Municipal Elections Campaign Contributions Rebate Program for municipal elections in Richmond Hill, starting

Whereas, Section 4.2 of the Procedure By-law No. 74-12, as amended, (the “Procedure By-law”) provides that Council shall appoint a Deputy Mayor, and that the person so appointed shall normally be the Regional and Local Councillor who received the highest number of votes for that office in the last election as certified by the Clerk; and Whereas, Section 4.3 of the Procedure By-law provides that Council may appoint one or more Members to be Acting Mayor for the Term of Council, to act during the absence or inability of both the Mayor and the Deputy Mayor to act; Now Therefore Be It Resolved: a) That the words “Acting Mayor” in Section 1.1, Section 4.2(c), Section 4.3 and Section 5.7.11 of the Procedure By-law No 74-12, as amended, be replaced with the words “Alternate Deputy Mayor”; b) That Regional and Local Councillor Godwin Chan be and is hereby appointed Deputy Mayor for the 2022 to 2026 Term of Council; and c) That Regional and Local Councillor Joe DiPaola be and is hereby appointed Alternate Deputy Mayor for the 2022 to 2026 Term of Council.

Whereas Richmond Hill Council has established various Boards, Committees and Task Forces, the membership of which includes Members of Council. Now Therefore Be It Resolved: a) That the Accessibility Advisory Committee (AAC) Terms of Reference, Committee Composition, be amended to as follows: November 23, 2022 C#36-22 “The membership of the Committee will be comprised as follows: (Note that under the Accessibility for Ontarians with Disabilities Act, 2005, the majority of the members appointed to the Committee must be individuals with disabilities): • two (2) member of Council; and • eleven (11) citizen members.” b) That the Members of Council appointed as members of the Accessibility Advisory Committee (AAC) for the 2022 to 2026 Term of Council be: i. Ward 1 Councillor Carol Davidson; and ii. Ward 5 Councillor Karen Cilevitz. c) That the Members of Council appointed as members of the Affordable Housing Strategy Implementation Committee (AHSIC) for the 2022 to 2026 Term of Council be: i. Mayor David West (who shall be Chair of AHSIC), and ii. Regional and Local Councillor Joe DiPaola (who shall be Vice-chair of AHSIC). d) That the Members of Council appointed as members of the Audit Committee for the 2022 to 2026 Term of Council be: i. Mayor West; ii. Regional and Local Councillor Joe DiPaola; and iii. Ward 2 Councillor Scott Thompson. e) That Regional and Local Councillor Joe DiPaola be appointed Chair, and Mayor David West be appointed Vice-chair, of the Budget Committee of

WHEREAS the Community and Cultural Grant Program was a recommendation of the 2011 Cultural Plan. In February 2015, Council approved the Community and Cultural Grant Program (amalgamated the Mayors Endowment Fund for the Arts and the City’s Community Grant Program) with an annual funding allocation of $65,000. WHEREAS the purpose of the program was to provide project funding to community and cultural organizations, as well as individual artists whose projects support a more vibrant Richmond Hill through the delivery of programs, services or activities. WHEREAS applications were eligible to receive a grant to fund 50% of a project, up to a maximum of $5000. Between 2016 and 2019, an average of $2,200 was allocated to 87 applications. WHEREAS on February 12, 2020, the previous Council voted not to approve issuing 2020 Community and Cultural Grants. WHEREAS the arts and cultural community has suffered over the past three years in the absence of the Community and Cultural Grant Program. WHEREAS support for arts and culture is vital to ensure our community remains rich and vibrant with a strong sense of belonging. NOW THEREFORE BE IT RESOLVED THAT: Staff be directed to include the Community and Cultural Grant Program in the 2023 Operating Budget.

That a Closed Session Agenda Item be added to the November 23, 2022 Council agenda to consider personal information about identifiable individuals, and labour relations or employee negotiations related to the recruitment of a City Manager (Sections 239(2)(b) and 239(2)(d) of the Municipal Act, 2001).

WHEREAS the Liberal newspaper is distributed weekly to many homes in Richmond Hill; WHEREAS the City of Richmond Hill has a long tradition of communicating city business through the use of a community bulletin page; WHEREAS not all of our residents are able get information through the city’s website; NOW THEREFORE BE IT RESOLVED THAT: Richmond Hill Council directs the appropriate city staff to report to budget committee with a plan to reinstate the use of a community bulletin page in the Liberal newspaper.

That the following By-laws be approved: By-law 126-22 - A By-Law to Repeal By-law 95-13, as amended by By-law 66-18 (Being a By-law to authorize the Designation of 630 King Road (John Love House) under the Ontario Heritage Act) By-law 127-22 - A By-Law to Repeal By-law 143-97, as amended by By-law 68- 06, (Being a By-law to authorize the designation of the David Hislop House (Old Mill Farm) under the Ontario Heritage Act) By-law 137-22 - A By-Law to levy for Taxes Prior to the Adoption of Budget Estimates

That Council move into closed session: a) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to Citizen Appointments to the Richmond Hill Public Library Board for the 2022 to 2026 Term of Council (Section 239(2)(b) of the Municipal Act, 2001); b) To consider personal matters about identifiable individuals, including municipal or local board employees, and labour relations or employee negotiations, with respect to the recruitment of a City Manager (Section 239(2)(b) and 239(2)(d) of the Municipal Act, 2001).

a) That the following individuals be appointed to the Richmond Hill Public Library Board for the 2022 - 2026 Term of Council: i. Stephen Chait ii. Jason Cherniak iii. Sofia Ma iv. Sadra Nasseri v. Sugantha Raj vi. Mona Shahnazari

That By-law 145-22, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.