Council Meeting

That the following item be added to the agenda as a Time Sensitive Matter: a) A Time Sensitive Closed Session matter to consider personal matters about an identifiable individual, including municipal or local board employees; pursuant to Section 239(2)(b) of the Municipal Act, 2001 - (Agenda Item 17.1) A recorded vote was taken: C#19-21 April 28, 2021 In favour: (6): Regional and Local Councillor Perrelli, Councillor Muench, Councillor West, Councillor Liu, Councillor Beros, Councillor Chan Opposed: (2): Councillor Cilevitz, Acting Mayor DiPaola

That the agenda be adopted as distributed by the Clerk with the following additions: a) Proclamation - Doctors and Healthcare Workers Day - May 1, 2021 – (Item 13.8) b) Time Sensitive Closed Session Matter - (Item 17.1 a)

That the minutes of Council Public Meeting C#14-21 held on April 7, 2021, be adopted.

That the minutes of Council Meeting C#15-21 held on April 14, 2021, be adopted. C#19-21 April 28, 2021

C#19-21 April 28, 2021 a) That the minutes of Richmond Hill Heritage Centre Advisory Committee meeting held January 27, 2021 be approved.

a) That the minutes of Youth Action Committee meeting held March 31, 2021 be approved.

a) That the request by Fifth Avenue Homes (King West) Inc. to add street names “Chiara Rose” and “Davide Nicola” to the City’s Council Approved Street Name List and the assignment of these street names to the private streets within the approved residential development on lands known as Lots 1, 2 and 3 and Block A, Registered Plan 484 (Municipal Addresses: 4,6,8,10 and 12 McCachen Street) be supported. A recorded vote was taken: In favour: (6): Councillor Beros, Acting Mayor DiPaola, Regional and Local Councillor Perrelli, Councillor Chan, Councillor Liu, Councillor Muench Opposed: (2): Councillor West, Councillor Cilevitz

a) That Staff Report SRCM.21.05 regarding the Member of Council Community Events Policy, be received and no further action be taken. C#19-21 April 28, 2021 A recorded vote was taken: In favour: (4): Councillor Liu, Regional and Local Councillor Perrelli, Councillor Muench, Councillor Beros Opposed: (4): Councillor Cilevitz, Acting Mayor DiPaola, Councillor West, Councillor Chan

a) That the Member of Council Community Event Policy, attached as Attachment “A” to Staff Report SRCM.21.05, be

a) That Ombudsman’ March 2021 report, titled “Investigation into meetings held by the City of Richmond Hill on April 16, 2019; May 14, 2019; April 1, 2020; April 22, 2020; and May 14, 2020,” Attachment A to staff report SRCFS.21.023 (“Ombudsman’s Report), be received. b) That Council address the Ombudsman’s Report by approving the following: i) Council accepts and endorses all of the recommendations in the Ombudsman’s Report. C#19-21 April 28, 2021 ii) Council directs that the open session portion of every electronic Council and committee meeting be broadcast or livestreamed (including the adoption of a resolution to go into closed session and any business conducted after arising from closed session); and, iii) Council directs where the City is prevented from broadcasting or livestreaming the open session portion of any electronic Council or committee meeting, or the broadcasting or livestreaming of a meeting ceases to function during the meeting, the meeting be delayed, deemed in recess or rescheduled as required. c) That Council enact By-law 23-21, a by-law to repeal and replace Article 12 of the Procedure By-law (By-law 74-12). d) That the City Clerk be directed to send a copy of this resolution to the Ontario Ombudsman confirming compliance with Section 239.2(12) of the Municipal Act, 2001.

a) That Staff Report SRCS.21.05 regarding a Fence By-law amendment for 26 Harmony Hill Crescent be received; b) That the request to amend the Fence By-law 140-90 (Municipal Code Chapter 973) to permit a 2.43 metre (8 foot) fence in the rear yard of 26 Harmony Hill Crescent be denied.

a) That delegated authority be granted to the Executive Director, Infrastructure and Engineering Services within the Planning and Infrastructure Department to approve the assumption of municipal C#19-21 April 28, 2021 services related to development applications including assuming road allowances within registered plans as public highway, establishing lands within registered plans as public highway and establishing assumption by- laws.

a) That May 1, 2021 be proclaimed as Doctors and Healthcare Workers Day in the City of Richmond Hill.

That the following By-laws be approved: 16.1 By-law 23-21 - A By-law to Repeal and Replace Article 12 of By-law 74- 12, a By-law to Govern the Proceedings of Council of the Corporation of the City of Richmond Hill, as amended 16.2 By-law 52-21 - A By-law to Permanently Stop-up and Close Collingwood Road, Plan 339 (Whitchurch), Richmond Hill

That By-law 56-21, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.

C#19-21 April 28, 2021 Seconded by: Councillor Liu a) To consider a Time Sensitive Closed Session matter about an identifiable individual, including municipal or local board employees, pursuant to Section 239(2)(b) of the Municipal Act, 2001. 17.2 Resolution to Reconvene in Open Session Council moved into closed and then returned to open session (11:24 a.m. to 12:54 p.m. 17.3 Adoption of Recommendations Arising from the Closed Session Meeting (if required) The City Clerk advised that there were no recommendations to be made in open session. 18. By-law to Confirm the Proceedings of Council at this Meeting 18.1 By-law 56-21 Moved by: Councillor West Seconded by: Councillor Liu That By-law 56-21, A By-law to confirm the proceedings of Council at this meeting, be passed.