Council Meeting

July 12, 2023 C#25-23 That the agenda be adopted as distributed by the Clerk with the following additions: a) Delegations received regarding the Request for Direction: Community Pickleball Hub Planning - (Item 14.1). b) Delegations received regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street - (Item 14.2). c) Additional correspondence received regarding the Request for Direction: Community Pickleball Hub Planning - (Item 15.5). d) Additional correspondence received regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street – (Item 15.6). e) By-law 76-23 - A By-law to establish a Site Plan Control Area, to define classes of development that may be undertaken without the approval of plans and drawings and to delegate authority in relation to approvals pursuant to the Planning Act – (Item 18.5). f) By-law 77-23 - A By-Law to Amend By-Law 83-22 being a By-Law to authorize Fees or Charges for Certain Services (Tariff of Fee By-Law) – (Item 18.6). g) Additional Delegation – Robert Livingston – (Item 14.2).

That the minutes of Council Public Meeting C#23-23 held on June 20, 2023 be adopted.

That the minutes of Council Meeting C#24-23 held on June 28, 2023 be adopted.

a) That the correspondence from Valdemar Nickel, NORR Architects & Engineers Limited, dated June 12, 2023, regarding development charges levied on Site Plan Application #D06-21076 be received.

a) That the correspondence from Valdemar Nickel, NORR Architects & Engineers Limited, dated June 12, 2023, regarding July 12, 2023 C#25-23 development charges levied on Site Plan Application #D06-21076 be received. b) That Council dismisses the Development Charge Complaint lodged by Terra Hill Ambulatory Surgical and Medical Centre on the basis that there was no error in the determination of the development charges payable.

a) That the 2022 Operating Results overview be received for information purposes; b) That the 2022 Operating Budget carryforward items of $212,700 listed in Appendix “B” be approved and

July 12, 2023 C#25-23 a) That staff report SRCFS.23.030 regarding the 2022 Investment Portfolio Results be received for information purposes.

a) That staff report SRCFS.23.032 regarding the 2022 Reserve and Reserve Fund Status, be received for information purposes; b) That for administration purposes, the following reserve fund realignments be approved: i) Performance for International Events Reserve Fund be merged with Theatre Repair and Replacement Reserve Fund; ii) New Civic Building Reserve Fund be merged with 225 EBC Stabilization Reserve; iii) Crosby Entrance Reserve be closed; and iv) The respective by-laws be repealed and their corresponding accounts be closed.

a) That staff report SRCFS.23.035 regarding the 2022 Development Charges, Cash in Lieu of Parkland and Community Benefits Charge Reserve Funds Statement, be received for information purposes; and b) That the 2022 Development Charges, Cash in Lieu of Parkland and Community Benefits Charge Reserve Funds Statement be made available to the public on the City of Richmond Hill website as outlined in staff report SRCFS.23.035. July 12, 2023 C#25-23

a) That staff report SRCFS.23.034, regarding the 2024 Capital and Operating Budget Strategy, be received; b) That staff present a 2024 Draft Capital Budget that: i. Continues to manage the City’s capital program reflective of corporate priorities; ii. Maximizes all funding from external sources, development charges and reserve funding; iii. Proposes funding not to exceed: a. $31 million from Tax Supported Reserve Funds b. $23 million from Development Charges Reserve Funds c. $9 million from Cash-in-Lieu of Parkland Reserve Fund c) That staff present a 2024 Draft Operating Budget that: i. Supports Council priorities; ii. Utilizes the budget considerations outlined in staff report SRCFS.23.034 as a guideline; iii. Proposes a tax rate increase target of up to 3%, excluding the Capital Asset Sustainability Levy; iv. Staff identify service level changes to meet the guideline; v. Proposes a Capital Asset Sustainability Levy in the operating budget equivalent to 1.5% tax rate increase. d) That staff present a 2024 Draft Water & Wastewater Budget that reflects the wholesale rate increase from Region of York and approved factors from the Water/Wastewater Financial Plan; e) That staff present a 2024 Draft Stormwater Management Budget that reflects the new stormwater management funding and rate structure; July 12, 2023 C#25-23 f) That staff be directed to proceed with the 2024 Budget process in accordance with the timetable outlined in Appendix “A” and guidelines described in staff repo

a) That the following 18 locations be approved for the installation of pole-mounted speed radar board signs as part of the Radar Message Board program for 2023/2024: i. Worthington Avenue, from Bloomington Road to Pagean Drive ii. Red Cardinal Trail, from Bloomington Road to Jocada Court iii. Milos Road from Amaranth Court to Phillips View Crescent [S] iv. Oldhill Street from Mandel Crescent [N] to Forestside Court v. Newkirk Road from Centre Street East to Major Mackenzie Drive East vi. Yorkland Street from Bernard Avenue to Justus Drive vii. Boake Trail from Delevan Court to Frank Court viii. Redstone Road from Frank Endean Road to Jaguar Gate ix. Toporowski Avenue from Leslie Street to Maraca Drive x. Brookside Road from Cedar Springs Drive to Chantilly Crescent xi. Mill Street from Ellery Drive/Neighbourly Lane to Pine Trees Court July 12, 2023 C#25-23 xii. Tower Hill Road from Brass Drive to Edelweiss Avenue xiii. Springhead Gardens from Denava Gate to Lillooet Crescent [W] xiv. Garden Avenue from Cambridge Crescent to Hunters Point Drive xv. Stockdale Crescent from Bathurst Street to Georgian Bay Street/Hart Street xvi. Bantry Avenue from Red Maple Road to Yonge Street xvii. High Tech Road from Red Maple Road to Yonge Street xviii. Valleymede Drive from Briggs Avenue to Strathearn Avenue

a) That staff report SRPI.23.059 regarding Request for Approval - Implementation of Bill 109, Bill 23 and Bill 97 - Revised Development Application Review and Approval Process, be received; b) That the City’s revised development application review process - Collaborative Application Process (CAP) in response to the changes imposed through the Province’s approval of Bills 109, 23 and 97 be endorsed; c) That the funding and staff resource request to be drawn from the Tax Rate Stabilization Reserve, as outlined in staff report SRPI.23.059, be approved; d) That the Amendment to the Tariff of Fees By-law, attached as Appendix 'H' to staff report SRPI.23.059, be approved; e) That Site Plan Control By-law 76-23, attached as Appendix 'I' to staff report SRPI.23.059, be approved; July 12, 2023 C#25-23 f) That staff be directed to bring forward an amended Delegation By-law, delegating approval authority of municipal servicing allocation, Site Plan review for proposals on Regional roads, Municipal Street Naming, Removal of Holding (‘H’) symbols and Minor Heritage Alterations to the Commissioner of Planning and Infrastructure as outlined in staff report SRPI.23.059; g) That staff be authorized and directed to do all things necessary to give effect to this resolution.

That clause d) of the motion of Councillor Cilevitz, seconded by Councillor Davidson, be

a) That staff report SRPI.23.063 regarding Community Pickleball Hub Planning be received; b) That staff be directed to prepare a 2025 Capital Budget request to initiate the Tennis and Pickleball Strategy; c) That $280,200 from the Cash-in-Lieu of Parkland Reserve Fund be allocated to a capital account to facilitate seasonal operation of the ten (10) pickleball courts at Richmond Green and pickleball planning to 2026; d) That the Richmond Hill David Dunlap Observatory Park community pickleball hub be paused to allow time to monitor the impact of the outdoor pickleball facility improvements being made between 2022 and 2024, and to facilitate further detailed analysis of the City’s combined tennis and pickleball needs through the preparation of the Tennis and Pickleball Strategy directed by the 2022 Parks Plan. A recorded vote was taken on Clause a), b) and c): In favour: (9): Mayor West, Regional and Local Councillor Chan, Regional and Local Councillor DiPaola, Councillor Davidson, Councillor Thompson, Councillor Liu, Councillor Cui, Councillor Cilevitz, Councillor Shiu Opposed: (0): None Clause a), b) and c)

a) That the Zoning By-law Amendment application submitted by King South-East Developments 295 Inc. for the lands known as Lot 3, Plan M-38 (municipal address: 295 King Road), City File D02- 21013, be approved, subject to the following: i. That the subject lands be rezoned from Residential Urban (RU) Zone under By-law 1275, as amended, to Multiple Residential One (RM1) Zone under By-law 313-96, as July 12, 2023 C#25-23 amended, and that the amending Zoning By-law establish site specific development standards as set out in Appendix 'B' to staff report SRPI.23.071; and, ii. That the amending Zoning By-law be brought forward to the July 12, 2023 Council Meeting for enactment.

a) That staff report SRPI.23.072 be received and that the request made by 2493862 Ontario Inc. to deregister the Site Plan Agreement made between The Corporation of the City of Richmond Hill and 2493862 Ontario Inc. for lands known as Part of Lot 16, Plan 288 (municipal address: 141 Wildwood Avenue), City File SP- 23-0012, be approved; b) That the Mayor and Clerk be authorized to execute a Termination Agreement with 2493862 Ontario Inc. upon written recommendation of the Commissioner of Planning and Infrastructure.

That Staff Report SRPI.23.073, be

a) That the revised Official Plan and Zoning By-law Amendment applications submitted by Sabella Ridge Estates Inc. for lands known as Part of Lots 53 and 54, Registered Plan 1931 (municipal addresses: 10684 and 10692 Yonge Street), City Files D01-20004 and D02-20010, be approved, subject to the following: i. That the City’s Official Plan be amended to include site specific policies as outlined in staff report SRPI.23.073; ii. That the draft Official Plan Amendment, attached as Appendix 'B' to staff report SRPI.23.073, be finalized and brought to the July 12, 2023 Council meeting for consideration and adoption; iii. That the subject lands be rezoned from General Commercial One (GC1) Zone and Third Density Residential (R3) Zone to Multiple Residential Six Density (RM6) Zone under By-law 2523, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPI.23.073; iv. That prior to the amending Zoning By-law being finalized and brought forward to a Council meeting for consideration and enactment, the applicant submit and receive approval of a Site Plan application to the satisfaction of the Commissioner of Planning and Infrastructure; v. That pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By- July 12, 2023 C#25-23 law to implement the proposed development on the subject lands; and vi. That the aut

a) That staff report SRCFS.23.025 regarding the Collection of Water Arrears from Multi-residential Bulk Accounts be received; b) That By-law 94-11 Section 29 (5) be repealed and amended to: i. If water is supplied to more than one party through a single Meter, the account for the water and wastewater supply shall be paid by the Owner(s) of the property. In the case of non- payment, the water charges may be transferred to the individual property tax roll, based on a pro-rata share for each unit that reflects the unit owner’s share of the common elements and expenses, as set out in the condominium declaration. The City Treasurer or designate may exempt units, in whole or in part, from their proportionate share of Water arrears where such units are directly supplied with metered Water. ii. Prior to transferring, a past due notice at least fourteen (14) days following the due date be issued to property July 12, 2023 C#25-23 management, condo board, or condo management representatives; iii. If the charges remain unpaid after thirty-five (35) days subsequent to the due date, the City shall provide a notice to all individual property owners prior to the transfer; iv. If the charges remain unpaid after fifty-six (56) days subsequent to the due date, the City may transfer the arrears to individual property owners and charge an administration fee on the bulk account as specified in the Tariff of Fees By-Law; c) That draft By-law 56-23, attached as Appendix 'A' to staff report SRCFS.23.

a) That the correspondence from Babak Reihanypour, Shier Media, dated June 18, 2023, regarding a Request to Deem an Event Municipally Significant - Persian Food Festival, be received; b) That the Persian Food Festival, scheduled to be held on August 5-7, 2023, be deemed an event of Municipal Significance in order for the Persian Food Festival to obtain a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario (AGCO) to be utilized at the Persian Food Festival.

July 12, 2023 C#25-23 That the following correspondence regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street be received: 1. Dan Pollak and Alina Blufshtein, 115 Arten Avenue, dated June 28, 2023. 2. Max Haroon, Coordinator, Arten and Creekview Neighbourhood, dated June 30, 2023. 3. Huiju Gao (Lucy), 49 Arten Avenue, dated July 1, 2023. 4. Betty and Richard Sarantopoulos, 8 Creekview Avenue, dated July 2, 2023. 5. Hai Xiang Wang and Min Sun, 16 Creekview Avenue, dated July 2, 2023. 6. XiuQin Xue, 80 Arten Avenue, dated July 3, 2023. 7. Christina Tao, 47 Arten Avenue, dated July 3, 2023. 8. Robert Livingstone, 98 Arten Avenue, dated July 4, 2023. 9. Bruno Colozza, 101 Arten Avenue, dated July 4, 2023.

That the following correspondence regarding the Implementation of Bills 109, 23 and 97, Revised Development Application Review and Approval Process, be received: 1. Victoria Mortelliti, BILD, dated July 4, 2023.

July 12, 2023 C#25-23 That the following correspondence regarding the Request for Direction: Community Pickleball Hub Planning, be received: 1. Gloria Boxen, Richmond Hill resident, dated July 4, 2023.

a) That the Mayor and Clerk be authorized to execute any and all documents as may be required to implement the conveyance of easements as shown on draft Reference Plan prepared by J.D. Barnes Limited (Reference No. 22-21-873-00) dated December 7, 2022 from Metrolinx upon the written recommendation of the City Manager.

a) That Staff Report SRPI.23.076 be received and that the Deeming By- law Application submitted by Eugene and Marie Sturino for the lands known as Lot 5, Plan M-1563 (Municipal Address: 83 Elm Grove Avenue), City File DEEM-23-0001, be approved; and, b) That staff be directed to bring forward a Deeming By-law to the July 12, 2023 Council meeting for consideration and enactment.

That the following correspondence regarding the Request for Direction: Community Pickleball Hub Planning, be received: July 12, 2023 C#25-23 1. Chuck Allen, 3 Caliber Court, Nobleton, dated July 5, 2023 and July 10, 2023. 2. Guy Man, 11 Millhouse Court, Maple, dated July 5, 2023. 3. Dan Cho, 20 Lanebrooke Crescent, dated July 9, 2023. 4. Harry He, 52 Summitcrest Drive, dated July 10, 2023. 5. Larry James, 812-75 Weldrick Road East, dated July 10, 2023. 6. Irv and Patricia Klajman, 34 Mayan Avenue, dated July 10, 2023. 7. Karen Ashton, 174 Mill Pond Court, dated July 10, 2023. 8. Randee Sorbo, 25 Moodie Drive, dated July 10, 2023. 9. Annette Hinrichs Pymm, 118 Palmer Avenue, dated July 11, 2023. 10. Mindy Berchansky, 117 Novella Road, Concord, dated July 11, 2023. 11. Arlene Potashner, 65 Millhouse Court, dated July 11, 2023. 12. Dr. Mark Potashner, 65 Millhouse Court, dated July 11, 2023. 13. Sarah Shulman, 135 Sanibel Crescent, Vaughan, dated July 11, 2023. 14. Melvyn Strang, 11 Townsgate Drive, Thornhill, dated July 11, 2023. 15. Steve Anker, 75 Belvedere Crescent, dated July 11, 2023. 16. Xiaoying Piao, 253 Selwyn Road, dated July 11, 2023. 17. Vivian Chunhui Li, 54 Ridgestone Drive, dated July 11, 2023. 18. Ilene Thai le Hoang, 11 Earl Goodyear Road, dated July 11, 2023. 19. Abraham Wong, 76 Nahanni Drive, dated July 11, 2023. 20. Terence Chun, 589 North Lake Road, dated July 11, 2023.

Whereas the Member of Council Expense Policy guides the expenditures that support Members of Council in performing their diverse roles and in representing their constituents; and Whereas Members of Council are provided with the flexibility to allocate resources in the most efficient way to meet their own particular requirements; and Whereas the responsibility for determining the appropriateness of expenses rests with the individual Elected Official; and Whereas Members of Council are accountable to the public; and Whereas the Member of Council Expense Policy makes clear the responsibility of each Member of Council to submit eligible expenses, ensure compliance with other City policies, submit all receipts and information, and to not exceed their annual budget; and Whereas the Members of Council Expense Policy was last revised in February 2020; and Whereas it appears there are limited mechanisms for the City to recuperate expenses that may be deemed ineligible or exceeding budget; and Whereas Council has the obligation to protect the interests of City of Richmond Hill tax payers to ensure fairness, accountability, transparency and mitigate financial exposure to the City; and July 12, 2023 C#25-23 Whereas reviewing the Member of Council Expense Policy demonstrate Council’s commitment to the protection of public funds. Now Therefore Be It Resolved That: Staff be directed to conduct a high level analysis on the areas in which Constituency accounts are spent since the Member of Co

Whereas the Member of Council Events Policy establishes rules for all Council-led Events that ensure fairness, accountability and transparency; and Whereas the Council-led Events are not to be directly funded from any City budget; and Whereas the Member is responsible for any expenses related to his or her Council-led Event that exceeds the sponsorship for that event; and Whereas the Council-led Events will be consistent with the principles and rules of the Council Code of Conduct; and Whereas the Member of Council Events Policy was approved in May 2021; and Whereas Council has the obligation to protect the interests of City of Richmond Hill tax payers to ensure fairness, accountability, transparency and mitigate financial exposure to the City; and July 12, 2023 C#25-23 Whereas reviewing the Member of Council Events Policy demonstrate Council’s commitment to the protection of public funds. Now Therefore Be It Resolved That: Staff be directed to conduct a high-level analysis on the areas in which Events accounts are spent since the adoption of the Member of Council Events Policy, and report back in Q3 2023 with recommendations on how to improve the policy to best align with Council’s intention that ensures fairness, accountability and transparency. A recorded vote was taken: In favour: (9): Mayor West, Regional and Local Councillor Chan, Regional and Local Councillor DiPaola, Councillor Davidson, Councillor Thompson, Councillor Liu, Councillor Cui, Councillor Cilevitz, Council

That the following By-laws be approved: By-law 56-23 - A By-law to amend 94-11 – Rules and Regulations Covering the Maintenance, Construction, and Operations of the Waterworks and Wastewater system to include notification to individual property owners By-law 75-23 - A By-law to Amend By-law 313-96, as amended, of The Corporation of the City of Richmond Hill and By-law 1275, as amended, of the former Township of King By-law 79-23 - A By-law to Adopt Amendment 43 to the Richmond Hill Official Plan By-law 80-23 - A By-law of The Corporation of the City of Richmond Hill to designate a part of a Plan of Subdivision pursuant to Subsection 50(4) of the Planning Act, thereby deeming that part of that Plan not to be a Registered Plan of Subdivision July 12, 2023 C#25-23 By-law 76-23 - A By-law to establish a Site Plan Control Area, to define classes of development that may be undertaken without the approval of plans and drawings and to delegate authority in relation to approvals pursuant to the Planning Act By-law 77-23 - A By-law to Amend By-Law 83-22 being a By-Law to authorize Fees or Charges for Certain Services (Tariff of Fee By-Law)

That Council move into Closed Session: a) To consider matters regarding a proposed or pending acquisition or disposition of land by the municipality or local board in Ward 4, pursuant to Section 239(2)(c) of the Municipal Act, 2001.

That By-law 81-23, A By-law to confirm the proceedings of Council at this meeting, be passed.

That the meeting be adjourned.

That the following correspondence regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street be received: 1. Ya Hong Xue, 106 Arten Avenue, dated July 4, 2023.